Governance, Communications, Human Resources and Compensation Committee (GCHRCC) Meeting - December 6, 2016

Public Agenda

1. Chair's Remarks

Action: Information

Pre-read: Verbal (5 minutes)

Presenter: Chair

2. Consent Agenda

A) Approval of Public Meeting Agenda

Action: Approval

Pre-read: Agenda

Presenter: Chair

B) Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

C) Confirmation of GCHRCC Public Meeting Minutes of November 4, 2016

Action: Approval

Pre-read: Minutes

Presenter: Chair

D) Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

3. 2017 Board and Committee Meeting Schedule

Including Discussion on:

• Meeting structure, times and location

• Webcast of Committee Meetings

Action: Approval

Pre-read: GCHRCC:2016-49 (30 Minutes)

Presenter: General Counsel & Corporate Secretary

4. 2017 GCHRCC Work Plan

Action: Approval

Pre-read: GCHRCC:2016-50 (30 Minutes)

Presenter: General Counsel & Corporate Secretary

TERMINATION

Public Meeting Minutes

The Governance, Communications, Human Resources and Compensation Committee (GCHRCC or Committee) of Toronto Community Housing Corporation (TCHC) held a public meeting on December 6, 2016, in the Main Floor Conference Room, 931 Yonge Street, Toronto, ON M4W 2H2, and via teleconference commencing at 10:18 a.m.

Committee Directors in Attendance:

Pamela Taylor, Chair

Joseph Kennedy

Catherine Wilkinson

Ex Officio Director in Attendance:

Kevin Marshman

Other Directors in Attendance:

None

Regrets:

Councillor Joe Cressy

Management Present:

Greg Spearn, President and Chief Executive Officer (Interim)/ Chief Development Officer

Mark Johnson, General Counsel and Corporate Secretary

Ted Millward, Legal Counsel, Corporate

A quorum being present, the Chair called the meeting to order and Ms. Sonia Fung served as recording secretary.

Item 1 - Chair's Remarks

The Chair did not make any remarks at this time.

Item 2A - Approval of Public Agenda and Review of Agenda Order

Motion carried

ON MOTION DULY by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC approved the agenda as circulated.

Item 2B -  Declaration of Conflict of Interest

No conflicts were declared.

Item 2C - Confirmation of Public Meeting Minutes of September 16, 2016

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC confirmed the above-captioned minutes without amendments.

Item 2D - Business Arising from the Closed Meeting Minutes and Action Items Update

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC received the report for information.

Item 3 - 2017 Board and Committee Meeting Schedule, GCHRCC:2016-49

Mr. Johnson presented the 2017 Draft Board and Committee Meeting Schedule to the Committee. Discussion ensued. It was suggested that no more than 1 Board or Committee meeting be scheduled in the same week. It was also suggested that the meeting structure be changed to have 1 combined session of confidential and in camera discussions, and 1 public session.

It was noted that the Annual Report to the Shareholder should be submitted to GCHRCC in April. It was suggested that Board workshops and AODA training sessions be included in the schedule.

The Committee discussed webcasting of committee meetings and related cost and staff resourcing requirements.  

The Chair and Mr. Johnson noted they will have an off-line discussion regarding the format and contents of staff reports. 

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC unanimously approved the draft 2017 Board and Committee Meeting Schedule provided as Attachment 1 to Report: GCHRCC:C2016-49, with amendments.

Action Item:

Provide the total annual cost and staff time required for webcasting committee meetings.

Item 4 - 2017 GCHRCC Work Plan (Approval), GCHRCC:2016-50

Mr. Johnson presented the 2017 Work Plan for the GCHRCC to the Committee. Discussion ensued.

Motion carried

ON MOTION DULY MADE by Ms. Taylor, seconded by Mr. Kennedy and carried, the GCHRCC approved the draft 2017 Work Plan provided as Attachment 1 to Report: GCHRCC:C2016-50.  

Ms. Wilkinson did not support the motion, indicating that further consideration was required regarding items that may be missing from the draft work plan.

TERMINATION

The GCHRCC public meeting terminated at 11:15 a.m.