Governance, Communications and Human Resources Committee (GCHRC) Meeting - March 23, 2015

Closed Meeting Agenda

A. Approval of Agenda

Recommendation: Resolution to approve the agenda

Pre-read: Agenda

B. Confirmation of the GCHRCC Closed Meeting Minutes of February 9, 2015

Recommendation: Resolution to confirm the closed minutes

Pre-read: Minutes

C. Business Arising from the Minutes and Committee Action Items Update (former GRHRC)

Recommendation: Resolution to receive for information

Pre-read: Action Item List

D. Confidential report respecting matters that are or may be the subject of litigation or potential litigation, including matters before administrative tribunals, affecting the Corporation

Recommendation: Resolution to receive for information

Pre-read: GCHRCC:C2015-13

E. Confidential report respecting personal matters about an identifiable individual, including an employee

Recommendation: Resolution to receive for information

Pre-read: GCHRCC:C2015-14

In Camera Agenda

Reports:

F. Confidential report respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals and recommendations of proposed policy or processes

Action: Committee and Board Approval

Pre-read: Report to be circulated directly to members by GGA 50 minutes

Presenter: Global Governance Advisors (GGA): Paul Gryglewicz, Managing Partner & Peter Landers, Partner

G. Confidential report respecting personal matters about an identifiable individual, including an employee, and employment matters

Action: Approval

Pre-read: GCHRCC:C2015-15 10 minutes

Presenter: Interim President and Chief Executive Officer

H. Confidential report respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals and recommendations of proposed policy or processes

Action: Committee and Board Approval

Pre-read: GCHRCC:C2015-25 20 minutes

Presenter: Interim President and Chief Executive Officer

I. Confidential report respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals and recommendations of proposed policy or processes

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: Chair, GCHRCC

Closed Meeting Agenda

Human Resources and Compensation Reports:

J. Confidential report respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Information and discussion

Pre-read: GCHRCC:C2015-23 45 minutes

Presenter: Mercer (Canada) Limited:

• Bruce Martin, Principal, Jayna Koria, Senior Associate
• General Counsel and Corporate Secretary
• Vice President, Human Resources

K. Confidential report respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals and recommendations of proposed policy or processes

Action: Information and discussion

Pre-read: GCHRCC:C2015-24 20 minutes

Presenter: General Counsel and Corporate Secretary Vice President, Human Resources

TERMINATION

Items deferred to April 13, 2015 GCHRCC meeting:

1. Revised Subsidiary Governance Framework
2. 2015 Officers’ Performance Objectives

Consent Public Agenda

1. Approval of Agenda 

Action: Resolution to approve the agenda

Pre-read: Agenda

2. Confirmation of the GCHRCC Public Meeting Minutes of February 9, 2015

Action: Resolution to confirm the public minutes

Pre-read: Minutes

3. Business Arising from the Minutes and Committee Action Items Update 

Action: Resolution to receive for information

Pre-read: Action Item List

4. Report on 2014 Director Attendance, Board Development and Director Education

Action: Resolution to receive for information

Pre-read: GCHRCC:2015-16

5. Review of 2015 Work Plans for All Committees

Action: Resolution to receive for information

Pre-read: GCHRCC:2015-17

6. 2014 Annual Report Concept and Distribution

Action: Resolution to receive for information

Pre-read: GCHRCC:2015-18

7. Update: Tenant Directors’ Selection Process – 2015

Action: Resolution to receive for information

Pre-read: GCHRCC:2015-19

8. Board Charter – Amendment

Action: Resolution to approve the recommendations

Pre-read: GCHRCC:2015-20

9. Compliance Reporting, Q4-2014

Action: Resolution to receive for information

Pre-read: GCHRCC:2015-21

Public Meeting Agenda

Reports from the GCHRCC Chair

10. Chair’s Report and Remarks

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: Chair, GCHRCC

Reports from Management

11. Corporate Goals and Strategic Planning

Action: Information

Pre-read: GCHRCC:2015-22 10 minutes

Presenter: Director, Strategic Planning and Stakeholder Communications

TERMINATION

Items deferred to next GCHRCC meeting: 

1. Lobbyist Registry Update
2. Government Relations Strategy (Note: Quality Homes Advocacy Strategy will be discussed at March 30th Board meeting)
3. Annual Review of Corporate Communications and Branding Strategies
4. Update: TCHC Policy Management Framework- Review of Policies

Items moved to March 30th Board meeting:

1. Update: Service Manager Assessment and Mayor’s Task Force Report

Public Minutes

The Governance, Communications, Human Resources and Compensation Committee (GCHRCC or Committee) of Toronto Community Housing Corporation (TCHC) held a public meeting on March 23, 2015, in the Main Floor Conference Room, 931 Yonge Street, Toronto, ON M4W 2H2, and via teleconference commencing at 11:40 a.m.

Committee Directors in Attendance:

Christian Buhagiar, Chair

Brian Kwan, Vice Chair – by telephone

Munira Abukar – by telephone

Councillor Joe Cressy – by telephone

Other Board Members in Attendance:

Karen Newman

Ex-Officio Director in Attendance:

None

Committee Directors Absent:

None

Also Present:

Greg Spearn, Interim President and Chief Executive Officer

Pamela Spencer, General Counsel and Corporate Secretary, Interim Vice President, Human Resources

Hugh Lawson, Director, Strategic Planning and Stakeholder Communications

A quorum being present, the Chair called the meeting to order and Ms. Spencer served as recording secretary.

Approval of the Consent Agenda, Items 1-9

The Consent Public Agenda is comprised of the following public Items:

1. Approval of Agenda.
2. Confirmation of the GCHRCC Public Meeting Minutes of February 9, 2015.
3. Business Arising from the Minutes and Committee Action Items Update.
4. Report on 2014 Director Attendance, Board Development and Director Education.
5. Review of 2015 Work Plans for All Committees.
6. 2014 Annual Report Concept and Distribution.
7. Update: Tenant Directors’ Selection Process – 2015.
8. Board Charter – Amendment.
9. Compliance Reporting, Q4-2014.

Motion carried

ON MOTION DULY MADE by Mr. Kwan seconded by Ms. Abukar and carried, the GCHRCC unanimously approved the Consent Agenda Items 1-9.  The Chair advised that he had no remarks for Item 10.

Declaration of Conflict of Interest

The Chair requested members of the GCHRCC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. The Chair declared his role as a Vice President with the Institute of Corporate Directors in relation to Item #4. 

Item 11 – Corporate Goals and Strategic Planning, GCHRCC:2015-22

The GCHRCC had before it the above-captioned report (GCHRCC:2015-22) from the Interim President and Chief Executive Officer.  A discussion ensued.  Mr. Spearn noted that the goals of the existing Strategic Plan were refreshed at the end of 2014, that every Division has established a work plan for 2015, and that it is reasonable to assume that there is 2 years of work remaining under the current Strategic Plan.  Mr. Spearn noted that the City has been briefed on this proposed direction.  The Chair requested that Management obtain written confirmation from the City that it is agreeable with the direction as articulated in the Report.

The Chair further requested that the direction as articulated in the Report proceed to the Board for its approval given the requirement in the Shareholder Direction for TCHC to submit a 4 year Business Plan.

Public Meeting Proceedings

The GRHRC resolved to terminate the public meeting at 12:15 p.m.