Governance, Communications and Human Resources and Compensation Committee (GCHRCC) Meeting - February 5, 2018

Public Agenda

10:15 - Chair’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: Chair

10:20 - Consent agenda

Approval of Public Meeting Agenda

Action: GCHRCC Approval

Pre-read: Agenda

Presenter: Chair

Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

Confirmation of the GCHRCC Public Meeting Minutes of December 7, 2017

Action: GCHRCC Approval

Pre-read: Minutes

Presenter: Chair

Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

Compliance Report Q3 2017

Action: Information

Pre-read: GCHRCC:2018-04

Presenter: President & Chief Executive Officer

10:25 - Policy Approval: Privacy Policy (Deferred from December 7, 2017)

Action: GCHRCC and Board Approval

Pre-read: GCHRCC:2018-05

Presenter: General Counsel & Corporate Secretary

10:40 - 2018 Strategic Communications Plan

Action: Information

Pre-read: GCHRCC:2018-06

Presenter: Director, Strategic Communications

TERMINATION

Public Meeting Minutes

The Governance, Communications, Human Resources and Compensation Committee (“GCHRCC”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on February 5, 2018, in the Main Floor Conference Room, 931 Yonge Street, Toronto, ON M4W 2H2, commencing at 10:45 a.m.

Committee Directors in Attendance:

Pamela Taylor, Chair

Joseph Kennedy 

Catherine Wilkinson 

Absent Committee Director:

Councillor Joe Cressy 

Management Present:

Marta Asturi, Legal Counsel and Assistant Corporate Secretary 

Bruce Malloch, Director, Strategic Communications

Ted Millward, Legal Counsel 

Kathy Milsom, President and Chief Executive Officer 

Vincent Tong, Chief Development Officer

A quorum being present, the Chair called the meeting to order and Ms. Sonia Fung served as recording secretary.

Item 1 - Chair's Remarks

This would be the last meeting Ms. Wilkinson would attend with GCHRCC.  On behalf of herself and the Committee, the Chair thanked Ms. Wilkinson for her invaluable contributions to the TCHC Board in general and GCHRCC in particular, and wished Ms. Wilkinson well in her future endeavors.

Ms. Wilkinson thanked the Chair, TCHC, the President and Chief Executive Officer, staff and members of this Committee for their support and considered her services at TCHC a great learning experience.  

Item 2A - Approval of Public Meeting Agenda

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC approved the public meeting agenda as circulated.

Item 2B - Declaration of Conflict of Interest

The Chair requested members of the GCHRCC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. None were declared.

Item 2C - Confirmation of Public Meeting Minutes of December 7, 2017

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC confirmed the above-captioned minutes.

Item 2D - Business Arising from the Public Meeting Minutes and Action Items Update

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC received the report for information.

Item 2E - Compliance Report Q3 2017, GCHRCC:2018-04

Motion carried

ON MOTION DULY MADE by Mr. Kennedy, seconded by Ms. Wilkinson and carried, the GCHRCC received the report for information.

Item 3 - Policy Approval: Privacy Policy, GCHRCC:2018-05

The GCHRCC had before it the above-captioned report (GCHRCC:2018-05).

The following were among the matters from this report discussed by management and the GCHRCC:

• Review the 24 Hour Notice of Entry to tenants as to whether language should be included regarding the taking of photographs within units.
• Clarify the reference to “delegated head of TCHC” under the heading “Compliance and Monitoring.”

Motion carried

ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Kennedy and carried, the GCHRCC resolved to approve the report, and recommend that the Privacy Policy, as amended, be forwarded to the Board of Directors for review and approval.

Item 4 - 2018 Strategic Communications Plan, GCHRCC:2018-06

Bruce Malloch, Director, Strategic Communications, presented the above-captioned report (GCHRCC:2018-06). A number of items were suggested to management including items related to more feedback from tenants and refreshment of brand/logo.

Motion carried

ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Kennedy and carried, the GCHRCC resolved to receive this report for information.

TERMINATION

The GCHRCC public meeting terminated at 11:25 a.m.