Governance, Communications and Human Resources and Compensation Committee (GCHRCC) Meeting - September 14, 2018

Public Agenda

10:00 - Chair’s Remarks

Action: Information

Pre-read: Verbal

Presenter: Chair

10:05 - Consent agenda

Approval of Public Meeting Agenda

Action: GCHRC Approval

Pre-read: Agenda

Presenter: Chair

Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

Confirmation of the Public Meeting Minutes of May 3, 2018

Action: GCHRC Approval

Pre-read: Minutes

Presenter: Chair

Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

10:10 - 2018-2019 TCHC Insurance Renewal

Action: GCHRC and Board Approval

Pre-read: GCHRC:2018-24

Presenter: Senior Director, Fire Life Safety and Risk Management

10:30 - Revisions to Board-Related Policies

Action: GCHRC and Board Approval

Pre-read: GCHRC:2018-20

Presenter: General Counsel and Corporate Secretary

10:40 - Review of All Committee Charters

Action: GCHRC and Board Approval

Pre-read: GCHRC:2018-21

Presenter: General Counsel and Corporate Secretary

10:50 - Government Relations Strategies and Lobbyist Rules Compliance

Action: GCHRC and Board Approval

Pre-read: GCHRC:2018-22

Presenter: Director, Strategic Planning & Stakeholder Relations

TERMINATION

Public Meeting Minutes

The Governance, Communications and Human Resources Committee (“GCHRC”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on September 14, 2018, in the Main Floor Conference Room, 931 Yonge Street, Toronto, commencing at 10:10 a.m.

Committee Director in Attendance:

Wendy Kelley, Chair

Smith

Committee Director in Absent:

Councillor Joe Cressy

Debbie Douglas

Ubah Farah

Ex-Officio Director Present:

Kevin Marshman

Management Present:

Marta Asturi, Legal Counsel and Assistant Corporate Secretary

Ismail Ibrahim, General Counsel and Corporate Secretary

Kathy Milsom, President and Chief Executive Officer 

Yi-Mei Ting, Junior Legal Counsel

A quorum being present, the Chair called the meeting to order and Ms. Sonia Fung served as recording secretary.

Item 1 - Chair's Remarks

The Chair did not make any remarks.

Item 2A - Approval of Public Meeting Agenda

Motion carried

ON MOTION DULY MADE by Mr. Marshman, seconded by Mr. Smith and carried, GCHRC approved the public meeting agenda as amended.

Item 2B - Declaration of Conflict of Interest

The Chair requested members of GCHRC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. None were declared.

Item 2C - Receipt of Public Meeting Minutes of May 3, 2018

Motion carried

ON MOTION DULY MADE by Mr. Marshman, seconded by Mr. Smith and carried, GCHRC received the above-captioned minutes.

Item 2D - Business Arising from the Public Meeting Minutes and Action Items Update

Motion carried

ON MOTION DULY MADE by Mr. Marshman, seconded by Mr. Smith and carried, GCHRC received the report for information.

Item 3 - 2018-2019 TCHC Insurance Renewal, GCHRC:2018-24

This item has been deferred to BIFAC.

Item 4 - Revisions to Board-Related Policies, GCHRC:2018-20

Mr. Ibrahim presented the above captioned report. 

It was suggested that the Code of Conduct policy be tabled to a later GCHRC meeting for discussion. 

Motion carried

ON MOTION DULY MADE by Mr. Marshman, seconded by Mr. Smith and carried, GCHRC resolved to approve and forward the following amended policies to the Board of Directors for approval:

1. Fraud Prevention Policy (Attachment 2); and 
2. Whistleblower Policy (Attachment 3).

Item 5 - Review of All Committee Charters, GCHRC:2018-21

GCHRC had before it the above-captioned report (GCHRC:2018-21). 

Highlights of the report as follows:

• Governance, Communications and Human Resources Committee (“GCHRC”) 
  • It was suggested that the name of GCHRC remain the same to include “Communications”.
• Building Investment, Finance and Audit Committee (“BIFAC”)
  • It was noted that oversight of internal audit remains with BIFAC. 

Motion carried

ON MOTION DULY MADE by Mr. Marshman, seconded by Mr. Smith and carried, GCHRC resolved to approve the report, and recommend that the Board of Directors approve the following amended Committee Charters, subject to the above noted changes being made:

1. Governance, Communications and Human Resources Committee Charter (Attachment 1);
2. Tenant Services Committee Charter (Attachment 2);
3. Building Investment, Finance and Audit Committee Charter (Attachment 3); 
4. Investment Advisory Committee Charter (Attachment 4); and
5. Procurement Award Committee Charter (Attachment 5).

Item 6 - Government Relations Strategies and Lobbyist Rules Compliance, GCHRC:2018-22

This item was deferred to the next GCHRC meeting.

TERMINATION

GCHRC resolved to terminate the public meeting at 10:33 a.m.