Building Investment, Finance and Audit Committee (BIFAC) Meeting - May 18 , 2017

Agenda

1. Chair’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: Chair

2. Consent agenda

2.1

Approval of Public Meeting Agenda    

Action: Approval

Pre-read: Agenda

Presenter: Chair

Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

Confirmation of the Public Meeting Minutes of March 13, 2017

Action: Approval

Pre-read: Minutes

Presenter: Chair

Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

2.2

Procurement: Direct Awards

Action: Information

Pre-read: BIFAC:2017-32 

Presenter: Sr. Director Procurement

3. Internal Audit: 2017 Internal Audit Work Plan – Q1-17 Update
(Deferred from April 20th, 2017 meeting)

Action: Information

Pre-read: BIFAC:2017-18

Presenter: Chief Internal Auditor

4. Allenbury Gardens: Transfer of Development Block to Partnership

Action: Approval

Pre-read: BIFAC:2017-35

Presenter: Vice President, Development

5. Q1-2017 Report on $250M Capital Plan

Action: Information

Pre-read: BIFAC:2017-34

Presenter: VP, Facilities Management

TERMINATION

Minutes

The Building Investment, Finance and Audit Committee (“BIFAC” or “Committee”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on May 18, 2017 in the Main Floor Conference Room, 931 Yonge Street, Toronto, and by teleconference, commencing at 10:23 a.m. 

BIFAC Directors Present:

Colin Lynch, Chair

Councillor Ana Bailão, Vice Chair

Vincent Gasparro 

Norman “Bud” Purves

Management Present:

Leslie Gash, Acting Vice President, Development

Mark Johnson, General Counsel and Corporate Secretary

Rose-Ann Lee, Acting Chief Financial Officer and Treasurer

Ted Millward, Legal Counsel, Corporate

Sheila Penny, Vice President, Facilities Management

Greg Spearn, Interim President and Chief Executive Officer/ Chief Development Officer

Michael Vear, Chief Internal Officer

A quorum being present, the Chair called the meeting to order and Mr. Steven Iserhoff served as recording secretary. 

Item 1 - Chair's Remarks

No remarks were made by Chair at this time.

Item 2.1A - Agenda

Motion carried 

ON MOTION DULY MADE by Mr. Gasparro, seconded Mr. Purves and carried, the BIFAC approved the Agenda. 

Item 2.1B - Declaration of Conflict of Interest

The Chair requested members of the BIFAC to indicate any agenda item in which they had a conflict of interest, together with the nature of the conflict. None were declared.

Item 2.1C - Confirmation of the April 20, 2017 Public Meeting Minutes

Motion carried 

ON MOTION DULY MADE MADE by Mr. Gasparro, seconded by Mr. Purves and carried, the BIFAC approved the minutes with no amendments.

Item 2.1D - Business Arising from Public Meeting Minutes and Action Item List

Motion Carried 

ON MOTION DULY MADE by Mr. Gasparro, seconded Mr. Purves and carried, the BIFAC received the item for information.

Item 2.2A - Procurement: Direct Awards, BIFAC:2017-32

Mark Johnson, General Counsel and Corporate Secretary, presented the above-captioned report (BIFAC:2017-32).

Motion Carried

ON MOTION DULY MADE by Mr. Gasparro, seconded Mr. Purves and carried, the BIFAC received the item for information.

Item 3 - Internal Audit: 2017 Internal Audit Work Plan – Q1-17 Update, BIFAC:2017-18

Michael Vear, Chief Internal Auditor, presented the above-captioned report (BIFAC:2017-18). 

It was noted that for Q2-2017, there will be a more comprehensive report detailing work plan items and their completion dates. 

The Committee noted that the Ministry of Housing is conducting an audit of certain housing programs and enquired if it affects TCHC. Management noted that at this point the audit only affects Service Managers and not housing providers. 

Motion carried 

ON MOTION DULY MADE  Mr. Gasparro, seconded by Mr. Purves and carried, the BIFAC received the report for information.

Item 4 - Allenbury Gardens: Transfer of Development Block to Partnership, BIFAC:2017-35

Leslie Gash, Vice President of Development, presented the above-captioned report (BIFAC:2017-35).

Motion carried 

ON MOTION DULY MADE by Mr. Gasparro, seconded by Mr. Purves and carried, the BIFAC unanimously approved the following recommendations: 

1. Authorize the transfer of: Part 1 on the R-Plan 66R-29296 prepared by J.D. Barnes Ltd, dated April 11, 2017 from Toronto Community Housing Corporation (“TCHC”) to the Allenbury Gardens Revitalization General Partnership (the “Partnership”); and, 
2. Authorize the Interim President and Chief Executive Officer (or designate) to execute any and all documents as may be necessary to give effect to the above recommendation. 

Item 5 - Q1-2017 Report on $250M Capital Plan, BIFAC:2017-34

Motion carried 

ON MOTION DULY MADE by Mr. Gasparro, seconded by Mr. Purves and carried, the BIFAC received the report for information.

TERMINATION

The BIFAC resolved to terminate the public meeting at 10:33 a.m.