Building & Investment Committee (BIC) Meeting - December 1, 2014

Public Agenda

1. Approval of Public Meeting Agenda and Review of Agenda Order

Action: Approval

Pre-read: Agenda

Presenter: Chair

2. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read

• Agenda
• Conflict of Interest Policy

Presenter: Chair

3. Confirmation of the Public Meeting Minutes of September 18, 2014

Action: Approval

Pre-read: Minutes

Presenter: Chair

4. Business Arising from the Minutes and Committee Action Items Update

Action: Discussion

Pre-read: Action Item List

Presenter: Chair

Reports from the Building and Investment Committee Chair

5. Chair’s Report and Remarks

Action: Information

Pre-read: -

Presenter: Chair

Reports from Management

6. Alexandra Park Phase 1 Site Servicing: Change Order #6 – Soil Remediation 

Action: Committee Approval

Pre-read: BIC:2014-102

Presenter: Development Director

7. 250 Davenport: Building Improvement Plan

Action: Committee & Board Approval

Pre-read: BIC:2014-103

Presenter: Development Director

8. Lawrence Heights: Transfer of Development Block for Market Condominiums and Rental Replacement Housing for Phase 1a

Action: Committee & Board Approval

Pre-read: BIC:2014-104

Presenter: Development Director

9. Regent Park Phase 3: Transfer of Market Blocks

Action: Committee & Board Approval

Pre-read: BIC:2014-105

Presenter: Development Director

10. Regent Park Phase 2: Block 20 Project Completion Report

Action: Information

Pre-read: BIC:2014-106

Presenter: Development Director

11. Stand-alone Properties Sales & Relocation Update

Action: Information

Pre-read: BIC:2014-107

Presenter: Senior Manager, Commercial & Business Development

12. Update on Putting People First Recommendations

Action: Information

Pre-read: BIC:2014-108

Presenter: Director, Strategic Planning & Stakeholder Relations

13. 2014 BIC Work Plan Review

Action: Information

Pre-read: BIC:2014-109

Presenter: Chief Development Officer; Legal Counsel & Assistant Corporate Secretary

TERMINATION

Public Meeting Minutes

The Building and Investment Committee (“BIC”) of the Toronto Community Housing Corporation (“TCHC”) held a public meeting on December 1, 2014 at 9:00 a.m. in the Main Floor Conference Room at 931 Yonge Street, Toronto, M4W 2H2 and via teleconference.

Directors in Attendance:

Brian Kwan, BIC Chair 

Karen Newman – via telephone conference

Audrey Wubbenhorst – via telephone conference

Directors Absent:

Councillor Maria Augimeri

Councillor Ana Bailao

Also present:

Marta Asturi, Legal Counsel and Assistant Corporate Secretary

Valesa Faria, Senior Manager, Commercial & Business Development

Jason Gorel, Chief Financial Officer and Treasurer

Heather Grey-Wolf, Development Director

Ismail Ibrahim, Director of Compliance and Legal Counsel

Hugh Lawson, Director, Strategic Planning & Stakeholder Relations

Laurie Payne, Development Director

Sheila Penny, Vice President, Facilities Management

Ken Scott, Senior Director, Procurement

Greg Spearn, President and Chief Executive Officer (Interim) / Chief Development Officer

A quorum being present, the Chair called the meeting to order, and  
Ms. Mirela Bolentiru served as recording secretary.

Item 1 - Approval of Agenda and Review of Agenda Order

The BIC approved the agenda as presented.

Item 2 - Declaration of Conflict of Interest

The Chair requested members of the Building and Investment Committee to indicate any agenda item in which they have a conflict of interest, together with the nature of the interest. No conflicts of interest were declared.

Deputations

The Chair polled for any deputations to be heard at the meeting. No deputations were received by the Secretary and none were declared at the meeting.

Item 3 - Confirmation of Building and Investment Committee Public Minutes – September 18, 2014

The BIC had before it the draft minutes for the July 17, 2014 public meeting.

The BIC discussed and amended the recommendations to Item 6 on page 3 of 5 as follows:

1. An increase of $2.10 million in the spending authority for the Regent Park Athletic Grounds from $2.25 million approved in April 2014 (TCHC:C2014-24) to $4.35 million.
2. Incremental costs to TCHC in the amount of $175,000 out of the $2.10 million increase.  The City of Toronto and the Daniels Corporation will fund the balance of the increase in the amount of $1.925 million.
3. Full implementation of the Regent Park Athletic Grounds budget, provided that the total net costs to TCHC remain under $500,000, as outlined in this report.

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously confirmed the above-captioned public minutes of September 18, 2014 as amended.

Item 4 - Business Arising from the Minutes and Committee Action Items Update

The BIC received the report for information.

Item 5 - Chair's Reports and Remarks

No comments or remarks from the Chair.

Item 6 - Alexandra Park Phase 1 Site Servicing: Change Order #6 – Soil Remediation, BIC:2014-102

The BIC had before it the above-captioned report (BIC:2014-102) from the President and Chief Executive Officer (Interim).  The BIC discussed the report and Management responded to inquiries raised by the BIC.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously adopted the report and resolved to approve the following:

1. Authorize the President and Chief Executive Officer (Interim), or designate, to execute Change Order #6 for Metric Contracting, issued by GHD Consultants, in the amount of $800,000 for additional soil remediation required for the new public right-of-ways in Alexandra Park Phase 1.

Item 7 - 250 Davenport: Building Improvement Plan, BIC:2014-103

The BIC had before it the above-captioned report (BIC:2014-103) from the President and Chief Executive Officer (Interim). The BIC discussed the report and Management responded to inquiries raised by the BIC.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously adopted the report and resolved to recommend that the report be forwarded to the Board of Directors to:

1. Approve the Building Improvement Plan for 250 Davenport as set out in this report and delegate to the President and Chief Executive Officer (Interim), or his designate, additional expenditure authority of $6.2 million for a total of $13.2 million in capital investment ($7 million was previously approved in the 2014 Capital Plan (see TCHC report# 2013-49)); and
2. Authorize the President and Chief Executive Officer (Interim), or his designate, to take the necessary action, incur capital commitments, and execute any and all documents as may be necessary in connection with development and construction of the 250 Davenport project, that shall include, but not be limited to legal services, consulting contracts, construction contracts and planning documents and other ancillary contracts and permits required to give effect to the above recommendation

Item 8 - Lawrence Heights: Transfer of Development Block for Market Condominiums and Rental Replacement Housing for Phase 1a, BIC:2014-104

The BIC had before it the above-captioned report (BIC:2014-104) from the President and Chief Executive Officer (Interim). The BIC discussed the report and Management responded to inquiries raised by the BIC.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously adopted the report and resolved to recommend that the report be forwarded to the Board of Directors to:

1. Authorize the transfer of Block 4 shown in red on the draft Plan of Subdivision dated September 18, 2014 (Attachment 1), as may be amended and prepared by George C.M. Lo, Ontario Land Surveyor (the “Subdivision Plan”), from Toronto Community Housing Corporation (“TCHC”) to Heights Development Inc. or Yorkdale Residences Inc.; and
2. Authorize the President and Chief Executive Officer (Interim), or designate, to execute any and all documents as may be necessary to give effect to the above recommendation.

Item 9 - Regent Park Phase 3: Transfer of Market Blocks, BIC:2014-105

The BIC had before it the above-captioned report (BIC:2014-105) from the President and Chief Executive Officer (Interim). The BIC discussed the report and Management responded to inquiries raised by the BIC.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously adopted the report and resolved to recommend that the report be forwarded to the Board of Directors to:

1. Authorize the transfer of Blocks 1, 4, 8, and 10 shown in red on the draft Plan of Subdivision dated November 5, 2013 (Attachment 1), as may be amended and prepared by George C.M. Lo, Ontario Land Surveyor (the “Subdivision Plan”), from Toronto Community Housing Corporation (“TCHC”) to the Daniels Eastside Corporation or Affiliate; and 
2. Authorize the President and Chief Executive Officer (Interim), or designate, to execute any and all documents as may be necessary to give effect to the above recommendation.

Item 10 - Regent Park Phase 2: Block 20 Project Completion Report, BIC:2014-106

The BIC had before it the above-captioned report (BIC:2014-106) from the President and Chief Executive Officer (Interim). The BIC discussed the report and Management responded to inquiries raised by the BIC. It was noted that the total project costs for the project came under budget.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously received the report for information and resolved to forward the report to the Board of Directors for information.

Item 11 - Stand-alone Properties Sales & Relocation Update, BIC:2014-107

The BIC had before it the above-captioned report (BIC:2014-107) from the President and Chief Executive Officer (Interim).  The BIC discussed the report and Management responded to inquiries raised by the BIC.  It was noted that the highest sales were achieved in 2014, and generally 20% above asking price was received.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously received the report for information and resolved to update the Board of Directors accordingly.

Item 12 - Update on Putting People First Recommendations, BIC:2014-108

The BIC had before it the above-captioned report (BIC:2014-108) from the President and Chief Executive Officer (Interim).  The BIC discussed the report and Management responded to inquiries raised by the BIC.  Management provided the BIC with a verbal update on the City’s Service Manager Assessment of TCHC.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC unanimously received the report for information.

Item 13 - 2014 BIC Work Plan Review, BIC:2014-109

The BIC had before it the above-captioned report (BIC:2014-109) from the President and Chief Executive Officer (Interim).  The BIC discussed the report and Management responded to inquiries raised by the BIC.  The BIC and Management discussed strategic approaches to address the volume of procurement awards and avoid delays in capital repairs and projects.

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by 
Ms. Karen Newman and carried, the BIC unanimously received the report for information and discussion.

TERMINATION - PUBLIC MEETING

Motion carried

ON MOTION DULY MADE by Ms. Audrey Wubbenhorst, seconded by Ms. Karen Newman and carried, the BIC resolved to terminate the public meeting at 9:42 a.m.