Board of Directors Meeting - October 29, 2015
Thursday, October 29, 2015
9:30 a.m. to 12:30 p.m.
Ground Floor Boardroom
931 Yonge Street, Toronto, ON M4W 2H2
Event description
Archived meeting. See Agenda and Minutes below.
Agenda
1. Chair’s Remarks
Action: Information
Pre-read: Verbal Report
Presenter: Chair, Board of Directors
2. Approval of Agenda and Review of Agenda Order
Action: Approval
Pre-read: Agenda
Presenter: Chair, Board of Directors
3. Chair’s Poll re: Conflict of Interest
Action: Declaration
Pre-read: Agenda and Conflict of Interest Policy
Presenter: Chair, Board of Directors
4. Confirmation of Board of Directors’ Public Meeting Minutes of July 28, 2015 (Previously deferred public minutes: June 8, 2015).
Action: Approval
Pre-read: Minutes
Presenter: Chair, Board of Directors
5. Business Arising from the Public Meeting Minutes and Action Items Update
Action: Information
Pre-read: Action Item List
Presenter: Chair, Board of Directors
6. President and Chief Executive Officer’s (Interim) Remarks
Action: Information
Pre-read: Verbal Report
Presenter: President and Chief Executive Officer (Interim)
Reports from Management:
7. Shareholder Decision re: Commissioner of Housing Equity’s Terms of Reference (Deferred at the July 28, 2015 Meeting)
Action: Approval
Pre-read: TCHC:2015-45
Presenter: Chair, Board of Directors
8. Shareholder Decision re: Annual Information and Other Matters (Deferred at the July 28, 2015 Meeting)
Action: Approval
Pre-read: TCHC:2015-44
Presenter: President and Chief Executive Officer (Interim)
9. Q2 2015 Quarterly Performance Report
Action: Information
Pre-read: TCHC:2015-46
Presenter: Director Strategic Planning & Stakeholder Relations
10. Service Manager Assessment Implementation Plans
Action: Information
Pre-read: TCHC:2015-62
Presenter: Director Strategic Planning & Stakeholder Relations
11. Mayor’s Task Force Report and Score Card - Completed Score Card to be presented at the Board meeting.
Action: Information
Pre-read: Verbal Report
Presenter: Director Strategic Planning & Stakeholder Relations
Reports from Building Investment, Finance and Audit Committee (BIFAC):
12. BIFAC Chair’s Report
Action: Information
Pre-read: Verbal Report
Presenter: Chair, BIFAC
13. OCHE 2016 Budget (Supplemental Appendix)
Action: Approval
Pre-read: TCHC:2015-51
Presenter: Chair, BIFAC
14. Job Description Chief Internal Auditor
Action: Approval
Pre-read: TCHC:2015-57
Presenter: Chair, BIFAC
15. Allenbury Gardens: Transfer of Development Block to Partnership
Action: Approval
Pre-read: TCHC:2015-52
Presenter: Chair, BIFAC
16. Regent Park Phase 3: Rental Block 27 Anchor Business Plan
Action: Approval
Pre-read: TCHC:2015-53
Presenter: Chair, BIFAC
Presentation:
Presentation from Mr. Howard Sokolowski and Mr. Stephen Diamond, Development Partner- 250 Davenport
Action: Information
Pre-read: Verbal Report
Presenter: Mr. Howard Sokolowski, Metropia & Mr. Stephen Diamond, DiamondCorp
Reports from Resident Services Committee (RSC):
17. RSC Chair’s Report
Action: Information
Pre-read: Verbal Report
Presenter: Chair, RSC
18. Scholarship Policy
Action: Approval
Pre-read: TCHC:2015-54
Presenter: Chair, RSC
19. Sponsorship Policy
Action: Approval
Pre-read: TCHC:2015-55
Presenter: Chair, RSC
Reports from Commissioner of Housing Equity:
20. Status Report – OCHE Brokered Local Repayment Agreements (Deferred at the July 28, 2015 Meeting)
Action: Information
Pre-read: TCHC:2015-43
Presenter: Commissioner of Housing Equity and VP, Asset Management
21. OCHE – Quarterly Performance Report (Q1 2015) (Deferred at the July 28, 2015 Meeting)
Action: Information
Pre-read: TCHC:2015-41
Presenter: Commissioner of Housing Equity
22. OCHE – Quarterly Performance Report (Q2 2015)
Action: Information
Pre-read: TCHC:2015-60
Presenter: Commissioner of Housing Equity
Report from Chief Internal Auditor:
23. Internal Audit Report: Capital Repairs at 931 Yonge Building
Action: Information
Pre-read: TCHC:2015-56
Presenter: Chief Internal Auditor
Reports from Governance, Communications, Human Resources and Compensation Committee (GCHRCC):
24. GCHRCC Chair’s Report
Action: Information
Pre-read: Verbal Report
Presenter: Chair, GCHRCC
25. Job Description President & CEO
Action: Approval
Pre-read: TCHC:2015-47
Presenter: Chair, GCHRCC
26. 2015-2016 Insurance Renewal of TCHC Core Insurance Group Program
Action: Approval
Pre-read: TCHC:2015-48
Presenter: Chair, GCHRCC
27. Delegation of Authority under MFIPPA
Action: Approval
Pre-read: TCHC: 2015-50
Presenter: Chair, GCHRCC
28. Allenbury Gardens – Board Appointment and New Joint Venture Entities
Action: Approval
Pre-read: TCHC:2015-49
Presenter: Chair, GCHRCC
29. Corporate Goals and Strategic Planning
Action: Information
Pre-read: TCHC:2015-58
Presenter: Chair, GCHRCC
Other Reports:
30. ReSet Capital Renewal and Community Transformation Strategy Update as of October 7, 2015
Action: Information
Pre-read: TCHC:2015-61
Presenter: Vice President, Facilities Management
31. New Item - Updated Report on Relief for Resident – Pay Utilities (Electric Heating) as of October 19, 2015
Action: Approval
Pre-read: TCHC: 2015-63
Presenter: Vice President, Facilities Management
TERMINATION
Minutes
The Board of Directors of Toronto Community Housing Corporation (TCHC) held a public meeting on October 29, 2015 at 9:50 a.m. in the Main Floor Conference Room at 931 Yonge Street, Toronto and via teleconference.
Directors in Attendance:
Bud Purves (Chair)
Christian Buhagiar (left at 12:37 p.m.)
Robert Carlo
Councillor Joe Cressy (via teleconference)
Councillor Frank Di Giorgio
Brian Kwan (via teleconference)
Catherine Wilkinson
Directors Absent:
Councillor Ana Bailão
Councillor Raymond Cho
Karen Newman
Audrey Wubbenhorst
Management present:
Marta Asturi, Legal Counsel & Assistant Corporate Secretary
Simone Atungo, Vice President, Resident and Community Services (Interim)
Leslie Gash, Development Director
Jason Gorel, Chief Financial Officer & Treasurer
Heather Grey-Wolf, Development Director
Ismail Ibrahim, General Counsel & Corporate Secretary (Interim) / Director, Compliance and Legal Counsel
Hugh Lawson, Director, Strategic Planning and Stakeholder Relations
Graham Leah, Vice President, Asset Management
Bruce Malloch, Director, Strategic Communications
Laurie Payne, Development Director
Sheila Penny, Vice President, Facilities Management
Liz Reid, Vice President, Information and Technology Services
Sam Petralito, Senior Director, Strategic Procurement (Interim)
Greg Spearn, President & Chief Executive Officer (CEO) (Interim)/ Chief Development Officer
Cynthia Summers, Commissioner of Housing Equity
Helen Trajanos, Director Insurance & Risk Management, Legal
Michael Vear, Chief Internal Auditor
A quorum being present, the Chair called the meeting to order and Ms. Charmaine Zina served as recording secretary.
Item 1 - Chair's Remarks
The Chair welcomed everyone to today’s Board meeting. The Chair notified everyone in attendance that a closed session Board meeting occurred on Friday October 23, 2015 and during this meeting the Board approved the transfer of Housing Connections, a subsidiary of TCHC to the City of Toronto. The official transfer took place yesterday and going forward, Housing Connections will continue to administer the social housing waiting list and rent supplemental programs under the City of Toronto’s governance and control.
The Chair reported that the following motions were carried during this morning’s closed meeting:
- Alexandra Park Revitalization – the Board approved an update to the anchor business plan for Phases 1a and 1b of the Alexandra Park Revitalization.
- Also approved were a number of Contract Awards:
- A five-year extension of our existing contract for telecommunications and phone services from Bell Canada under the master agreement negotiated by the City of Toronto, which will enable TCHC to continue to take advantage of competitive pricing with the City of Toronto;
- An award to a third party provider to deliver TCHC’s Employee Assistance Plan; and
- Awards for design services in the three ReSet communities. Residents of these communities all had a say in selecting the design consultant, which is part of the commitment to resident engagement that will occur through all stages of the ReSet projects.
At the July 28, 2015 Board meeting, Mr. Vear, TCHC’s Internal Auditor, undertook to report back to the Board on the allegations made in the media concerning procurement for the capital repairs at 931 Yonge headquarters which is on today’s agenda.
The Chair advised the Board that a subcommittee of the Board has held weekly teleconferences with the President and CEO (Interim) regarding the Mayor’s Task Force and the ‘Getting it Done’ commitments.
Item 2 - Approval of Revised Agenda and Review of Agenda Order
The agenda was approved with the following changes:
- Presentation on 250 Davenport – Withdrawn.
- Item 17 – Deferred to the next Board meeting due to RSC Chair’s absence.
The following agenda items were not held for discussion:
- Items 4, 5, 7, 12, 14, 15, 17, 21, 22, 27 and 28.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors approved the revised agenda and the agenda items not held for discussion (Items 4, 5, 7, 12, 14, 15, 17, 21, 22, 27 and 28.).
Item 3 - Chair's Poll re: Conflict of Interest
The Chair requested members of the Board of Directors to indicate any agenda item in which they have a conflict of interest, together with the nature of the interest.
With respect to Item 26 – 2015-2016 Insurance Renewal of TCHC Core Insurance Group Program, all of the Directors claimed a potential conflict as a portion of the insurance renewal relates to coverage for D & O Insurance.
Item 4 - Confirmation of Board of Director's Public Meeting Minutes of July 28, 2015 and June 8, 2015
The Board had before it the draft Board minutes of July 28, 2015 and June 8, 2015.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors confirmed the above-captioned minutes without amendments.
Item 5 - Business Arising from the Public Meeting Minutes and Action Items Update
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors received the report for information.
Item 6 - President and Chief Executive Officer's (Interim) Remarks
Mr. Spearn reported on areas where TCHC staff have been hard at work delivering on both TCHC`s existing commitments for 2015 and new commitments made through the 'Getting it Done' Report.
'Getting it Done'
On September 10th, Management presented TCHC's action plans ('Getting it Done: Real change at Toronto Community Housing') to Mayor Tory and the Mayor's Task Force in response to their Interim Report. The report contains 71 initiatives that will produce tangible and sustained improvements for residents by the end of 2015 and into 2016 in the areas of safety and security, building conditions, customer service and job opportunities for residents.
As per the Board's direction, the scorecard is used to update the Board on TCHC's progress against the 71 actions committed to in the 'Getting it Done' report at every Board meeting.
Mayor's Task Force ('MTF')
The MTF is hard at work tackling the big elements that form the remainder of their mandate, including a look at TCHC's structure and funding model. There have been a lot of discussions and work done to generate new solutions to TCHC's funding crisis.
Management continues to support the task force by providing information, facilitating meetings and building tours, and participating in requested discussions.
Customer Service
This year, Tenant Service Coordinators (TSC) and Customer Service Coordinators (CSC) attended all-day training on providing better service to residents experiencing vulnerability.
Due to the positive feedback from staff on the value of this training, TCHC will be providing this training to all staff within TCHC as committed in the 'Getting it Done' report.
Resident Charter
Management is working on developing the Resident Charter that will be the core of TCHC's customer service strategy. Over the next few months, online surveys will be launched for residents and staff to provide input on such charter.
Jobs and Opportunities
In addition to CHOICE Carpentry, Hammer Head programs and jobs created for residents through TCHC's Revitalization work, there are a number of ways TCHC continues to connect residents with jobs and opportunities. Staff met with the Toronto and York Region Labour Council (‘Council’) earlier this month to discuss a partnership to help provide skills training and jobs for TCHC’s residents. TCHC considers this partnership a crucial first step and Council seemed keen to partner with TCHC. TCHC's newly created joint TCHC-City working group on jobs and recreation is one of the key channels for advocating to secure additional funding to support more jobs and opportunities for residents.
This working group will be dedicated to finding ways to reduce the gaps and address any overlaps in services being provided by TCHC and the City when it comes to employment and recreation. While TCHC is not an employment agency, we are a bridge between residents and employment opportunities and will continue to work with the right partners to connect residents to these opportunities.
Ontario Non-Profit Housing Association ('ONPHA') Conference
Resident and staff attended the 2015 ONPHA Conference in Toronto a couple weeks ago. Staff and residents led a number of sessions to highlight TCHC’s work and share best practices. Mr. Spearn led a session on the economic impact study and the need for investing in repairing and revitalizing TCHC`s buildings.
2015 Federal Election
The election saw a commitment by the Liberal party, who will form the new government, to spend $20 billion on infrastructure, which will include refurbishment of existing social housing units. This is encouraging news as TCHC may have a partner at the federal level to address our critical repair needs.
Deputations
The Chair polled for any deputations to be heard at the meeting. The following deputations were presented:
Item 25 – Job Description President and CEO (Deputed by Alan Duddin)
Item 29 – Corporate Goals and Strategic Planning (Deputed by John MacLeod)
Item 30 – ReSet Capital Renewal and Community Transformation Strategy Update as of October 7, 2015 (Deputed by Penny Fisher (written deputation), Lorne Colquhoun, Monique Glenn, Marie Hearty (written deputation) and Muna Mohammed)
Item 31 – Update Report on Relief for Resident – Pay Utilities (Electric Heating) as of October 19, 2015 (Deputed by Councillor Fletcher (written deputation))
Item 7 - Shareholder Decision Ex 7.9 re: The Relationship of the Toronto Community Housing Commissioner of Housing Equity to the City's Accountability Offices, TCHC:2015-45
The Board had before it the above-captioned report (TCHC:2015-45) from the Board Chair.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously approved the recommendations in this report.
Item 8 - Shareholder Decision Ex 7.13 re: Toronto Community Housing Corporation - Annual General Meeting and Audited Financial Statements, TCHC:2015-44
The Board had before it the above-captioned report (TCHC:2015-44) from the President and CEO (Interim).
The Board and Management briefly discussed the report and reiterated the importance of prioritizing Shareholder requests. Mr. Lawson explained to the Board that a response letter was sent to the City Executive Committee by Management providing them with requested updates.
Motion carried
ON MOTION DULY MADE by Councillor Di Giorgio, seconded by Mr. Purves and carried, the Board of Directors received this report for information with the following amendment:
- Amend this item on the public agenda from 'Approval' to 'Information' as no approval is required since a response was sent to the City Executive Committee already.
Action Item and Update:
Management to provide the Board with a copy of the response letter sent to the City Executive Committee. Management circulated the response letter to the Board via email on November 2, 2015.
Item 9 - Q2 2015 Quarterly Performance Report, TCHC:2015-46
The Board had before it the above-captioned report (TCHC:2015-46) from the President and CEO (Interim).
Mr. Lawson referenced highlights from the Q2 2015 Performance Report and answered questions from the Board. The Board and Management had a lengthy discussion with respect to arrears reporting and performance indicators for customer service.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Buhagiar and carried, the Board of Directors received this report for information.
Item 10 - Service Manager Assessment Implementation Plans, TCHC:2015-62
The Board had before it the above-captioned report (TCHC:2015-62) from the President and CEO (Interim).
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Purves and carried, the Board of Directors received this report for information.
Item 11 - Mayor's Task Force Report and Score Card
Mr. Lawson, TCHC Director, Strategic Planning & Stakeholder Relations, provided a verbal update to the Board and Management.
Mr. Lawson introduced the report and answered questions from the Board. The Board had comments on the scorecard for Management’s consideration.
Every week, Mr. Spearn meets with the Board Chair and Councillor Bailão to discuss progress and answer any questions. In addition, the scorecard is circulated to the full Board on a weekly basis.
The scorecard is designed to to assess TCHC's progress against the commitments made in the action plans. It is a public document that helps TCHC's partners, stakeholders and residents hold TCHC accountable for delivering on the action plans.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors received this report for information with the following changes:
- Insert revised date of report in header; and
- Change font size to bigger font size.
Item 12 - Building Investment
No comments or remarks from the Chair of BIFAC were received at this time.
Item 13 - OCHE 2016 Budget, TCHC:2015-51
The Board had before it the above-captioned report (TCHC:2015-51) from the BIFAC Chair.
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Councillor Di Giorgio, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously approved the OCHE 2016 Budget.
Action Item:
The OCHE to work with TCHC Legal and Human Resources Divisions on an opinion of the risk of providing contract employees with full employee benefits, and report back to the Board. The Board also requested that the OCHE report back to the Board on the projected actuals for the 2015 budget, and going forward to report back on projected actuals at the end of each year.
Item 14 - Job Description – Chief Internal Auditor, TCHC:2015-57
The Board had before it the above-captioned report (TCHC:2015-57) from the BIFAC Chair.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously approved the Chief Internal Auditor’s job description appended as Attachment 1 to the report.
Item 15 - Allenbury Gardens: Transfer of Development Block to Partnership, TCHC:2015-52
The Board had before it the above-captioned report (TCHC:2015-52) from the BIFAC Chair.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously resolved to:
- Authorize the transfer of: Part 2 on 66R-27626, being the reference plan registered on September 10, 2014 (the “R-Plan”) from Toronto Community Housing Corporation (TCHC) to Allenbury Gardens Revitalization General Partnership (Partnership) via the bare trustee/nominee, Connect Residences Inc.; and,
- Authorize the Interim President and Chief Executive Officer (or designate) to execute any and all documents as may be necessary to give effect to the above recommendation.
Item 16 - Regent Park Phase 3: Rental Block 27 Anchor Business Plan, TCHC:2015-53
The Board had before it the above-captioned report (TCHC:2015-53) from the BIFAC Chair.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Buhagiar and carried, the Board of Directors unanimously resolved to:
- Approve the implementation of the Phase 3 Rental Block 27 Anchor Business Plan (ABP) provided the total project budget remains within 5% of the projected $85.7 million cost, inclusive of Toronto Community Housing Corporation’s (TCH) internal costs, as outlined in this report.
- Authorize the President and Chief Executive Officer (Interim) or his designate to take the necessary actions, incur capital commitments, and execute any and all documents as may be necessary in connection with the continued development and construction of Rental Block 27. Such commitments shall be made in accordance with the contractual arrangements between TCH and the Daniels Corporation and shall include, but not be limited to, additional consulting contracts, construction contracts, loan documents as required, planning documents and other ancillary contracts and permits required to give effect to the above recommendation.
Item 17 - Resident Services Committee (RSC) Chair's Report
The RSC Chair was not present therefore this item was deferred to the next Board meeting.
Item 18 - Scholarship Policy, TCHC:2015-54
The Board had before it the above-captioned report (TCHC:2015-54) from the RSC Chair.
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Mr. Carlo, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously adopted the report and approved the Scholarship Policy (Attachment 1) appended to this report.
Item 19 - Sponsorship Policy, TCHC:2015-55
The Board had before it the above-captioned report (TCHC:2015-55) from the RSC Chair.
The Board and Management discussed the report. Management clarified that the policy only applies to sponsorships received by Management. The Board discussed with Management the due diligence process for accepting sponsorships.
Motion carried
ON MOTION DULY MADE by Mr. Purves, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously adopted this report and approved the Sponsorship Policy (Attachment 1) appended to this report.
Action Item List:
Management to report on the cost of administration of funds and list of Donors to the Board on a regular basis through the appropriate Committee.
Item 20 - Status Report - OCHE Brokered Local Repayment Agreements, TCHC:2015-43
The Board had before it the above-captioned report (TCHC:2015-43) from the Commissioner of Housing Equity and Vice-President, Asset Management.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Councillor Di Giorgio and carried, the Board of Directors received this report for information and resolved to approve the findings in the attached report, and accept the following 3 recommendations made by the OCHE and Asset Management:
- The process for the OCHE reviewing breached OCHE brokered LRAs should continue;
- The OCHE’s current timeline of 10 business days should be amended to allow the OCHE to complete its review and resolution efforts for Breached OCHE brokered LRAs within 20 business days; and
- That the process for Breached OCHE brokered LRAs be re-evaluated by the OCHE and TCHC 1 year from now, and any further recommendations for improvement be made to the Board for its consideration.
Item 21 - OCHE – Quarterly Performance Report (Q1 2015), TCHC:2015-41
The Board had before it the above-captioned report (TCHC:2015-41) from the Commissioner of Housing Equity.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors received this report for information.
Item 22 - OCHE – Quarterly Performance Report (Q2 2015), TCHC:2015-60
The Board had before it the above-captioned report (TCHC:2015-60) from the Commissioner of Housing Equity.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors received this report for information.
Item 23 - Internal Audit Report: Capital Repairs at 931 Yonge Building, TCHC:2015-56
The Board had before it the above-captioned report (TCHC:2015-56) from the Chief Internal Auditor.
The Board and Management discussed the report in length and Management answered questions from the Board.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors received this report for information.
Action Item #1:
BIFAC (in consultation with TCHC’s external auditor, PWC) to review: (1) the definition of project capital spend and reporting requirements; (2) procurement policy (with respect to the protocol on what is to be done when only one (1) bid is received and the decision to utilize in-house resources); and (3) delegation of spending authority. Report to come back to the Board.
Action Item #2:
The Chief Internal Auditor to provide the Board with exact amount TCHC saved by using in-house trades opposed to the one (1) bid that resulted from the RFP.
Item 24 - Governance, Communications, Human Resources and Compensation Committee (GCHRCC) Chair's Report
The Chair of the GCHRCC provided a verbal update to the Board on the recent activity at GCHRCC.
Item 25 - Job Description President and CEO, TCHC:2015-47
The Board had before it the above-captioned report (TCHC:2015-47) from the GCHRCC Chair.
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Mr. Carlo and carried, the Board of Directors approved President and CEO job description appended to the report, with the understanding that the job description will be brought back to the Board and revisited fully before it is posted and goes out to the market through the recruitment process.
Ms. Wilkinson voted against this motion.
Item 26 - 2015-2016 Insurance Renewal of TCHC Corporate Insurance Program, TCHC:2015-48
The Board had before it the above-captioned report (TCHC:2015-48) from the GCHRCC Chair.
The Board and Management discussed the report in brief and Ms. Wilkinson requested Management to communicate to tenants that changes in the policy regarding community events will not take effect until 2016. Therefore, it will not interfere with any events planned for the remainder of 2015.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Carlo and carried, the Board of Directors unanimously resolved to:
- Approve the renewal of the 2015-2016 Insurance Program, including all additional coverage as outlined in the attached report, which reflects total insurance cost of $4,897,179, before PST, and represents a decrease of 3% from the 2014-2015 renewal.
Action Item and Update:
Helen Trajanos to work with RSC Division to communicate to Tenants that changes in the policy regarding community events will not take effect until 2016. Communication plan has been developed and circulated to Asset Management, RSC, and front line staff, as well as tenant councils. RSC staff will be communicating this as well to residents through various avenues.
Item 27 - Delegation of Authority under MFIPPA, TCHC:2015-50
The Board had before it the above-captioned report (TCHC:2015-50) from the GCHRCC Chair.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously approved the following:
- The Board, as the head of the institution pursuant to MFIPPA, delegate all the powers and duties of the head to the General Counsel and Corporate Secretary, pursuant to section 49(1) of MFIPPA.
- That the General Counsel and Corporate Secretary is authorized to further delegate in writing the administration of MFIPPA requirements to designated staff members.
Item 28 - Allenbury Garden – Board Appointment and New Joint Venture Entities, TCHC:2015-49
The Board had before it the above-captioned report (TCHC:2015-49) from the GCHRCC Chair.
Motion carried
ON MOTION DULY MADE by Mr. Buhagiar, seconded by Ms. Wilkinson and carried, the Board of Directors unanimously approved the following:
- the incorporation of Connect Residences Inc., and approve the appointment of Greg Spearn and Leslie Gash as the 2 AGDC representatives on the Board of Connect Residences Inc.
- the incorporation of Soul Residences Inc., and approve the appointment of Greg Spearn and Leslie Gash as the 2 AGDC representatives on the Board of Soul Residences Inc.
- Appoint the Chair of the Building Investment, Finance and Audit Committee (BIFAC) or his nominee as a Director and Chair of AGDC.
- Authorize the President and Chief Executive Officer (Interim) and the Interim General Counsel and Corporate Secretary to take all necessary actions and execute all documents and resolutions as required to implement the above recommendations.
Item 29 - Corporate Goals and Strategic Planning, TCHC:2015-58
The Board had before it the above-captioned report (TCHC:2015-58) from the GCHRCC Chair.
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Carlo and carried, the Board of Directors received this report for information with the following amendments:
- Change the language ensuring clarity on which homes the City of Toronto approved for sale;
- Addition of a corporate goal on rent calculation; and
- Addition of a corporate goal with respect to increased transparency between Management and the Board.
Item 30 - Reset Capital Renewal and Community Transformation Strategy Update as of October 7, 2015, TCHC:2015-61
The Board had before it the above-captioned report (TCHC:2015-61) from the President and CEO (Interim).
The Board and Management discussed the report.
Motion carried
ON MOTION DULY MADE by Ms. Wilkinson, seconded by Mr. Carlo and carried, the Board of Directors unanimously received this report for information.
Item 31 - Update Report on Relief for Resident Pay Utilities (Electric Heating) as of October 19, 2015, TCHC:2015-62
The Board had before it the above-captioned report (TCHC:2015-62) from the President and CEO (Interim).
The Board and Management discussed the report. TCHC`s commitment is to provide financial relief for approximately 1,200 residents who currently pay their own electric heating costs in the most cost-effective and expedient manner. A short-term solution is to be implemented for the upcoming 2015/2016 heating season, with a longer-term solution to be implemented moving forward.
Mr. Spearn advised the Board that he will speak with Toronto Hydro to find a practical way in paying Toronto Hydro directly. In addition, Ms. Wilkinson asked that Mr. Spearn request that Toronto Hydro refrain from shutting down hydro in these units until a solution has been implemented.
Motion carried
ON MOTION DULY MADE by Councillor Cressy, seconded by Councillor Di Giorgio and carried, the Board of Directors unanimously resolved to:
- approve the payment or reimbursement of hydro costs for heating and hot water to RGI residents who currently pay their own hydro utility costs estimated at $1.2M for the 2015/2016 heating season, with $600K for 2015 (October to December) and $600K for 2016 (January to March); and
- authorize the appropriate staff to give effect to the above recommendation.
TERMINATION
The Board resolved to terminate the public meeting at 1:06 p.m.
Sonia Fung
Committee Secretary
Phone:
416-981-4286
Email:
Sonia.Fung@torontohousing.ca
