Board of Directors Meeting - July 31, 2018

Agenda

9:45 - Chair’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: Chair

9:50 - Consent agenda

a. Approval of Public Meeting Agenda

Action: Approval

Pre-read: Agenda

Presenter: Chair

b. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

c. Confirmation of Board of Directors’ Public Meeting Minutes of June 12, 2018

Action: Approval

Pre-read: Minutes

Presenter: Chair

d. Business Arising from the Public Meeting Minutes and Action Items Update of June 12, 2018

Action: Information

Pre-read: Action Item List

Presenter: Chair

e. Q2 2018 OCHE Quarterly Performance Report

Action: Information

Pre-read: TCHC:2018-21

Presenter: Commissioner of Housing Equity

f. Q2 2018 OCHE Quarterly Performance Report

Action: Information

Pre-read: TCHC:2018-24

Presenter: Commissioner of Housing Equity

9:55 - President and Chief Executive Officer’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: President and Chief Executive Officer

a. President and CEO’s Report – December 2017

Action: Information

Pre-read: TCHC:2018-38

Presenter: President and Chief Executive Officer

10:10 - 2019 – 2022 Strategic Plan

Action: Approval

Pre-read: TCHC:2018-34

Presenter: President and Chief Executive Officer

10:25 - TSC Chair's Report

Action: Information

Pre-read: Verbal Report

Presenter: TSC Chair

10:35 - a. Report on the Loss of Subsidy Audit and Reporting Process

Action: Approval

Pre-read: TCHC:2018-30

Presenter: Commissioner of Housing Equity

10:40 - BIFAC Chair’s Report

Action: Information

Pre-read: Verbal Report

Presenter: BIFAC Chair

10:45 - a. 389 Church Street Refurbishment: Construction Financing

Action: Approval

Pre-read: TCHC:2018-35

Presenter: President and Chief Executive Officer

10:55 - b. Transfer of Four Rooming Houses on Winchester Street

Action: Approval

Pre-read: TCHC:2018-32

Presenter: Director, Strategic Planning and Stakeholder Relations

11:05 - c. Don Summerville Revitalization: Developer Partner and Business Terms

Action: Approval

Pre-read: TCHC:2018-36

Presenter: Chief Development Officer

11:15 - d. Re-Allocation of Funds in the 2018 Capital Plan

Action: Approval

Pre-read: TCHC:2018-37

Presenter: Vice President, Facilities Management

11:20 - City Council Decision- Toronto Overdose Action Plan

Action: Information

Pre-read: TCHC:2018-33

Presenter: Director, Strategic Planning and Stakeholder Relations

TERMINATION

Minutes

The Board of Directors (“Board”) of the Toronto Community Housing Corporation (“TCHC”) held a public meeting on July 31, 2018 at 9:44 a.m. in in the Main Floor Conference Room at 931 Yonge Street, Toronto and via teleconference. 

Directors in Attendance: 

Kevin Marshman (Chair) 

Councillor Ana Bailão (via teleconference) 

Debbie Douglas 

Ubah Farah 

Councillor Michael Ford (left at 10:30 a.m.) 

Linda Jackson 

Wendy Kelley (joined the meeting at 10:13 a.m.) 

Colin Lynch  

Nick Macrae 

Brian Smith 

Directors Absent: 

Amanda Coombs (Leave of Absence) 

Councillor Joe Cressy 

Councillor Frank Di Giorgio 

Management present: 

Marta Asturi, Legal Counsel & Assistant Corporate Secretary 

Angela Cooke, Vice President, Tenant & Community Services 

Hugh Lawson, Director, Strategic Planning & Stakeholder  Relations 

Graham Leah, Vice President, Asset Management 

Rose-Ann Lee, Chief Financial Officer & Treasurer 

Marie Limanni, Vice President, Information & Technology Services (Interim) 

Bruce Malloch, Director, Strategic Communications  

Kathy Milsom, President & Chief Executive Officer 

Allen Murray, Senior Director, Operations 

Vincent Tong, Chief Development Officer 

Joan White, Interim General Manager, Senior Housing Unit 

A quorum being present, Mr. Marshman, the Chair, called the meeting to order and Ms. Zina served as recording secretary.  

Item 1 - Chair's Remarks

The Chair welcomed everyone to the Board meeting, noted the Acknowledgement of the Land and provided the Board with the following highlights since the last Board meeting.   

Combating Gun Violence and Crime in our City 

TCHC is troubled by recent events of gun violence in the City of Toronto. Violent crime affects all of us who live and work in Toronto, and the Chair requested everyone to take a moment to acknowledge the sorrow and impact to the families and loved ones of all those who have been victims of these senseless acts of violence. Thoughts are with all affected at this difficult time. 

The issue of gun violence is broader than TCHC, and it affects the entire City. The solution involves many partners working together, and includes the City, Toronto Police Service (“TPS”) and others to combat gun violence in TCHC communities and across the City. TCHC greatly appreciates the Mayor’s leadership on this front. 

Last week, City Council introduced a motion calling for $29 million in funding over a five-year period for ongoing investments in community violence intervention and prevention programs. The City has also requested funding of up to $15 million to support enforcement initiatives, including enhanced surveillance and community security in neighbourhoods most impacted by gun violence. A portion of this requested funding would flow to TCHC.   

The City will also allocate federal funding to immediately implement Youth Violence Prevention Initiatives and expand the Community Crisis Response Program. 

To increase safety, security and enforcement activities in TCHC communities, TCHC has identified operational savings that will be redirecting to hire additional special constables. The initial phase of the hiring process has started. TCHC’s Community Safety Unit will continue to work closely with the City and TPS to make TCHC communities safer for everyone. 

Deputations

The Chair polled for any deputations to be heard at the meeting.  The following deputations were presented: 

• Item 2F – Q1 2018 Office of the Commission of Housing Equity (“OCHE”) Quarterly Performance Report (Deputed by Cheryl Duggan); 
• Item 3A – President & CEO’s Report – June 2018 (Deputed by Cheryl Duggan, Zamani Ra and Susan Gapka); 
• Item 4 – 2019-2022 Strategic Plan (Deputed by Cheryl Duggan and Connie Harrison); 
• Item 6A – 389 Church Street Refurbishment: Construction Financing (Deputed by Susan Gapka); and 
• Item 7- City Council Decision-Toronto Overdose Action Plan (Deputed by Miguel Avila and Susan Gapka). 

Item 2A - Approval of Public Meeting Agenda

The agenda was approved as circulated. 

Motion carried 

ON MOTION DULY MADE by Mr. Smith, seconded by     Ms. Jackson and carried, the Board approved the agenda. 

Item 2B - Chair's Poll re: Conflict of Interest

The Chair requested members of the Board to indicate any agenda item in which they have a conflict of interest, together with the nature of the interest. No conflicts were declared. 

Item 2C - Confirmation of Board of Directors' Public Meeting Minutes of June 12, 2018

The Board had before it the draft public meeting minutes for June 12, 2018. 

Motion carried 

ON MOTION DULY MADE by Mr. Smith, seconded by Ms. Jackson and carried, the Board confirmed the above-captioned minutes without amendments. 

Item 2D - Business Arising from the Public Meeting Minutes and Action Items Update of June 12, 2018

Motion carried 

ON MOTION DULY MADE by Mr. Smith, seconded by Ms. Jackson and carried, the Board received the report for information. 

Item 2E - Q1 2018 – OCHE Quarterly Performance Report, TCHC:2018-21 

The Board had before it the above-captioned report (TCHC:2018-21) from the Commissioner of Housing Equity (the “Commissioner”).   

Motion carried 

ON MOTION DULY MADE by Mr. Smith, seconded by Ms. Jackson and carried, the Board received the report for information. 

Item 2F - Q2 2018 – OCHE Quarterly Performance Report, TCHC:2018-24 

The Board had before it the above-captioned report (TCHC:2018-24) from the Commissioner.   

Deputation by Cheryl Duggan was received with respect to this item. 

Motion carried 

ON MOTION DULY MADE by Mr. Smith, seconded by Ms. Jackson and carried, the Board received the report for information.  

Item 3A - President and Chief Executive Officer's Report – June 2018, TCHC:2018-38 

The Board had before it the above-captioned report (TCHC:2018-38) from the President and Chief Executive Officer.   

The following deputations were received with respect to this report: 

1. Cheryl Duggan; 
2. Zamani Ra; and 
3. Susan Gapka. 

Ms. Milsom highlighted the following results and key trends from the report for June 2018, including:  

• Performance measures; 
• Integrated housing management system; 
• Capital renewal; 
• Tenant safety; 
• Business foundations; and 
• Closing the Loop – Tenant Surveys. 

Ms. Milsom answered questions and accepted feedback from the Board. A request was made for Management to: 

• amend attachment 1 to the report (June Project Status chart) to include a “target” column. Management agreed to replace the current “% of 2018 Achievement” column with the suggested “target” column. 

Motion carried 

ON MOTION DULY MADE by Mr. Macrae, seconded by Ms. Douglas and carried, the Board received the report for information.  

Item 4 - 2019-2022 Strategic Plan, TCHC:2018-34 

The Board had before it the above-captioned report (TCHC:2018-34) from the President and Chief Executive Officer.   

Deputations by Cheryl Duggan and Connie Harrison were received with respect to this item. 

Ms. Milsom provided the Board with a tenant consultation overview in relation to the strategic plan which included the following: 

• Tenant consultation; 
• Participation; 
• Addressing barriers to participation; and 
• Satisfaction with consultations. 

The Board requested Management to: 

• clarify the 5% reduction of anti-social behaviour; 
• report back on the enhancement of tenant safety; and 
• report to TSC on collaborative efforts and initiatives TCHC and TPS are implementing to improve tenant safety. 

Lastly, the Board inquired about the Corporation’s strategic goals and how the Board can be effective in supporting overall work and strategic goals of Management. The Chair notified the Board of a workshop session in late September or October for the Board on corporate governance. 

Motion carried 

ON MOTION DULY MADE by Ms. Kelley, seconded by Mr. Macrae and carried, the Board approved the 2019-2022 Strategic Plan.   

Item 5 - Tenant Services Committee ("TSC") Chair's Report

The Chair of the TSC provided a verbal update and commended Ms. Douglas, Ms. Farah and Mr. Smith on their great contributions at their first TSC meeting.

Ms. Jackson outlined key initiatives at the TSC, including: 

• tenant survey and tenant engagement; 
• Tenants First – Seniors; 
• OCHE oversight and streamlining reports; and 
• safe, secure and maintained buildings. 

Item 5A - Report on the Loss of Subsidy ("LOS") Audit and Reporting Process, TCHC:2018-30 

The Board of Directors had before it the above-captioned report (TCHC:2018-30) from the Commissioner.   

The TSC had reviewed the request. Both the Commissioner and Vice President, Asset Management had indicated that this change would remove duplication of resources, and with no risk to tenants as tenants with LOS would end up at the OCHE for arrears. 

Motion carried 

ON MOTION DULY MADE by Ms. Jackson, seconded by Ms. Douglas and carried, the Board approved the Commissioner’s request to amend the Commissioner’s mandate to allow the elimination of the monthly LOS audit process and resulting LOS report. 

Item 6 - Building Investment, Finance and Audit Committee ("BIFAC") Chair's Report

No comments or remarks from the Chair of BIFAC were received at this time. 

Item 6A - 389 Church Street Refurbishment: Construction Financing, TCHC:2018-35 

The Board of Directors had before it the above-captioned report (TCHC:2018-35) from the President and Chief Executive Officer.   

Deputation by Susan Gapka was received with respect to this item. 

The Board and Management briefly discussed the report.   

Motion carried 

ON MOTION DULY MADE by Mr. Lynch, seconded by Mr. Smith and carried, the Board approved the following recommendations in this report:  

1. approve the construction financing of up to $20.0 million with RBC for the purposes of financing the revitalization of 389 Church; and  
2. authorize the President and Chief Executive Officer, or her designate, to take all actions and execute all necessary documents, on behalf of TCHC, to implement the above recommendations. 

Item 6B - Transfer of Four Rooming Houses on Winchester Street, TCHC:2018-32 

The Board of Directors had before it the above-captioned report (TCHC:2018-32) from the Director, Strategic Planning and Stakeholder Relations.   

Mr. Lynch presented the report and noted that this report is in response to City Council’s direction to have these rooming houses transferred to a not-for-profit organization. 

Motion carried 

ON MOTION DULY MADE by Mr. Lynch, seconded by Ms. Jackson and carried, the Board approved the following recommendations in this report:  

1. authorize the transfer of 13, 15, 17 and 19 Winchester Street to Margaret’s Housing and Community Support Services Inc., with the condition that the appropriate debt calculations related to these sites have been agreed to with the City of Toronto; and  
2. authorize the President and Chief Executive Officer, or her designate, to take the necessary steps to undertake the transfer. 

Item 6C - Don Summerville Revitalization: Developer Partner and Business Terms, TCHC:2018-36 

The Board of Directors had before it the above-captioned report (TCHC:2018-36) from the Chief Development Officer.   

Mr. Lynch presented the report and commended TCHC staff on their great work in the negotiation of the business terms.  

The Board is supportive; however, expressed their concerns on the relocation moves that need to take place for these revitalizations. Ensuring good tenant engagement with those tenants impacted by the moves is essential. 

Motion carried 

ON MOTION DULY MADE by Mr. Lynch, seconded by Ms. Kelley and carried, the Board of Directors approved the following recommendations in this report:  

1. approve the recommended developer named in Confidential Attachment 3 to be the developer partner and construction manager for the revitalization of Don Summerville; 
2. approve the terms of the business deal between the recommended developer and TCHC as per the Memorandum of Understanding set out in Confidential Attachment 3; 
3. authorize TCHC staff to undertake any community engagement, planning approvals, relocation and obtain shareholder and consent requests as required to implement the redevelopment; 
4. authorize TCHC staff to hold vacant units in the TCHC portfolio and in Don Summerville in advance of relocation and construction; 
5. delegate to the Chief Development Officer, or his designate, expenditure authority of up to $100,000 for legal, consulting, relocation and resident engagement, and any other internal TCHC costs associated with this project. TCHC will be reimbursed for these costs upon execution of the definitive project agreements with the recommended developer;  
6. authorize TCHC staff to hire a Revitalization Manager, a Community Revitalization Assistant, and an Associate Development Manager, as outlined in Confidential Attachment 4, for a three year term with the possibility for extension,  in order to give effect to the above recommendations; and 
7. authorize the Chief Development Officer, or his designate, to take the necessary actions, incur capital commitments, and negotiate and execute any and all agreements and documents as may be necessary in connection with development and construction of the Don Summerville project, that shall include, but not be limited to, execution of definitive development agreements, Anchor Business Plans, legal services, consulting contracts, construction contracts and planning documents and other ancillary contracts and permits required to give effect to the above recommendations.  

Item 6D - Re-allocation of Funds in the 2018 Capital Plan, TCHC:2018-37 

The Board of Directors had before it the above-captioned report (TCHC:2018-37) from the Vice-President, Facilities Management.   

Mr. Lynch presented the report. 

Motion carried 

ON MOTION DULY MADE by Mr. Lynch, seconded by Mr. Smith and carried, the Board approved the following recommendations in this report:  

1. receive the report for information which details the re-allocation of funds from capital categories within the 2018 Building Repair Capital Program consisting of $1.4M to contingency and $4.0M to the Social Housing Apartment Improvement Program (“SHAIP”) projects; 
2. approve the re-allocation of $12.3M from the 2018 Development Budget to contingency within the 2018 Building Repair Capital Program; and 
3. authorize the appropriate staff to give effect to the above recommendations. 

Item 7 - City Council Decision – Toronto Overdose Action Plan, TCHC:2018-33 

The Board of Directors had before it the above-captioned report (TCHC:2018-33) from the Director, Strategic Planning and Stakeholder Relations.   

Deputations by Susan Gapka and Miguel Avila were received with respect to this item. 

Motion carried 

ON MOTION DULY MADE by Mr. Lynch, seconded by Ms. Jackson and carried, the Board received the report for information. 

TERMINATION 

The public meeting terminated at 11:26 a.m.