Board of Directors Meeting - December 12, 2019

Agenda

1. Chair’s Remarks

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: Chair

2. Consent agenda

Action: -

Pre-read: -

Presenter: -

2a. Approval of Public Meeting Agenda

Action: Approval

Pre-read: Agenda

Presenter: Chair

2b. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

2c. Confirmation of Board of Directors’ Public Meeting Minutes of October 24, 2019

Action: Approval

Pre-read: Minutes

Presenter: Chair

2d. Business Arising from the Public Meeting Minutes and Action Items Update of October 24, 2019

Action: Information

Pre-read: Action item list

Presenter: Chair

2e. Contract Award: Demand Maintenance Services – Drains and Water Mains VAC 19572 (RFP 19231)

Action: Approval

Pre-read: TCHC:2019-45

Presenter: Vice President, Facilities Management (Acting)

2f. Contractor Award: Demand Maintenance Services – Plumbing VAC 19573 (RFP 19267)

Action: Approval

Pre-read: TCHC:2019-46

Presenter: Vice President, Facilities Management (Acting)

2g. Contractor Award: Demand Electrical Maintenance Services VAC 19257 (RFP 18361)

Action: Approval

Pre-read: TCHC:2019-47

Presenter: Vice President, Facilities Management (Acting)

2h. Contractor Award: Demand Maintenance Services for Air Conditioning and Ventilation Under 5 Tons VAC 19584 (RFP 19278)

Action: Approval

Pre-read: TCHC:2019-48

Presenter: Vice President, Facilities Management (Acting)

2i. Contractor Award: Demand Maintenance Services for Heating VAC 19585 (RFP 19269)

Action: Approval

Pre-read: TCHC:2019-49

Presenter: Vice President, Facilities Management (Acting)

2j. Contractor Award: Supply of Self-Evaporating Portable Air Conditioner Units (New Item)

Action: Approval

Pre-read: TCHC:2019-51

Presenter: Vice President, Facilities Management (Acting)

3. GCHRC Chair’s Report

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: GCHRC Chair

3a. 2020 Board and Committee Meeting Schedule

Action: Approval

Pre-read: TCHC:2019-33R 5 minutes

Presenter: General Counsel and Corporate Secretary

4. TSC Chair’s Report

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: TSC Chair

4a. Arrears Collection Process – Update

Action: Information

Pre-read: TCHC:2019-40 15 minutes

Presenter: President and Chief Executive Officer

4b. OCHE 2020 Work Plan

Action: Approval

Pre-read: THCH:2019-41 5 minutes

Presenter: Commissioner of Housing Equity

4c. Update on the CCTV Camera System Deployment Model and Engagement Process [Action item arising from June 27, 2019 Board meeting]

Action: Information

Pre-read: TCHC:2019-42 5 minutes

Presenter: Director of Smart Buildings & Energy Management

5. BIFAC Chair’s Report

Action: Information

Pre-read: Verbal Report 5 minutes

Presenter: BIFAC Chair

5a. 2020 Operating and Capital Budget

Action: Approval

Pre-read: TCHC:2019-43 45 minutes

Presenter: Chief Financial Officer & Treasurer

5b. Lawrence Heights: Transfer of Northeast District Development Blocks to Partnership

Action: Approval

Pre-read: TCHC:2019-44 5 minutes

Presenter: Chief Development Officer

TERMINATION

Minutes

The Board of Directors (“Board”) of the Toronto Community Housing Corporation (“TCHC”) held a public meeting on December 12, 2019 at 10:01 a.m. in the Main Floor Conference Room at 931 Yonge Street, Toronto and via teleconference.

Directors in Attendance:

Tim Murphy (Chair)

Councillor Ana Bailão (via teleconference, disconnected 10:33 a.m. – 10:39 a.m. and 12:18 p.m. – 12:28 p.m.)

John Campbell

Debbie Douglas (via teleconference, disconnected 10:33 a.m. – 10:39 a.m.)

Ubah Farah

Adele Imrie

Linda Jackson

Nick Macrae (left at 11:30 a.m.)

Brian Smith

Directors Absent:

Amanda Coombs

Councillor Paula Fletcher

Councillor Michael Ford

Management present:

Luisa Andrews, Vice President, Information Technology Services

Cathy Barker, Vice President, Human Resources

William Anderson, Senior Director, CSU - Community Safety Unit

Rose-Ann Lee, Chief Financial Officer & Treasurer

Hugh Lawson, HoMES Business Lead, ITS

Bruce Malloch, Director, Strategic Communications

Kevin Marshman, President & Chief Executive Officer

Darragh Meagher, General Counsel & Corporate Secretary

William Mendes, Director, Program Delivery

Allen Murray, Vice President, Facilities Management (Acting)

Sheila Penny, Chief Operating Officer

Cynthia Summers, Commissioner of Housing Equity

Vincent Tong, Chief Development Officer

Lindsay Viets, Director, Transition

Ceilidh Wilson, Interim Legal Counsel & Assistant Corporate Secretary

A quorum being present, Mr. Murphy, serving as Chair called the meeting to order and Ms. Zina served as recording secretary.

Item 1 – Chair’s Remarks

The Chair welcomed everyone to the Board meeting and advised everyone that he will be chairing today’s meeting. The Chair noted the Acknowledgement of the Land and provided the Board with the following highlights since the last Board meeting.

Live-Streaming

During the meeting today TCHC will be using some best practices to help make communications as clear and accessible as possible, both in person and online. The Chair reminded speakers to use the microphone, to speak clearly so that their words are understood by everyone and encouraged all speakers to state their name when they begin to speak.

Confidential Session Report Out Decision

There is one decision to report out from this morning’s confidential session including the approval of the following:

• Approval of an updated business plan for phase 1 of the Lawrence Heights revitalization which will enable construction to proceed on 48 TCHC rental replacement townhomes. TCHC anticipates that these townhomes will be ready for occupancy in 2021.

2020 Operating and Capital Budget

The proposed 2020 budget includes the new permanent funding model for TCHC that City Council recently approved. The new model will deliver stable funding for our operating and capital needs, including $160 million per year for building capital repairs and $251 million toward operations.

As the Mayor said last week, this is the largest single investment in TCHC since the corporation was formed in 2001.

The Chair thanked Kevin and his senior team who worked with the City over the past several months to develop the model.

TCHC’s proposed 2020 budget is $1.112 billion consisting of $629.7 million for operating, $350 million for building repair capital and $130.5 million for development capital.

The budget will enable TCHC to continue improving the overall tenant experience by upgrading building conditions and significantly increasing resources to improve service delivery to tenants, and community safety and security.

The Chair thanked Board members who played an active role in reviewing the 2020 budget proposals. Additionally, he acknowledged the efforts of City of Toronto staff for their support and input.

Condolences

Finally, it’s TCHC`s first Board meeting following the death of two-year-old Crystal Mirogho on November 11th, the Chair wanted to take a moment to reflect on that event and to extend condolences to the Mirogho family on behalf of TCHC. The death of two-year-old Crystal Mirogho on November 11th, has left all of us profoundly saddened.  

Deputations

The Chair polled for any deputations to be heard at the meeting. The following deputations were presented:

• Item 2E - Contract Award: Demand Maintenance Services – Drains and Water Mains VAC 19572 (RFP 19231) (Deputed by Catherine Wilkinson);
• Item 2F - Contractor Award: Demand Maintenance Services – Plumbing VAC 19573 (RFP 19267) (Deputed by Catherine Wilkinson);
• Item 2G - Contractor Award: Demand Electrical Maintenance Services VAC 19257 (RFP 18361) (Deputed by Catherine Wilkinson);
• Item 2H - Contractor Award: Demand Maintenance Services for Air Conditioning and Ventilation Under 5 Tons VAC 19584 (RFP 19278) (Deputed by Catherine Wilkinson);
• Item 2I - Contractor Award: Demand Maintenance Services for Heating VAC 19585 (RFP 19269) (Deputed by Catherine Wilkinson);
• Item 2J - Contractor Award: Supply of Self-Evaporating Portable Air Conditioner Units (Deputed by Catherine Wilkinson and Miguel Avila);
• Item 3A – 2020 Board and Committee Meeting Schedule (Deputed by Cathy Birch and Catherine Wilkinson);
• Item 4A – Arrears Collection Process – Update (Deputed by Catherine Wilkinson);
• Item 4B – OCHE 2020 Work Plan (Deputed by Catherine Wilkinson);
• Item 4C – Update on the CCTV Camera System Deployment Model and Engagement Process (Deputed by Miguel Avila); and
• Item 5A – 2020 Operating and Capital Budget (Deputed by Cathy Birch and Catherine Wilkinson).  

Consent Agenda Items

Item 2 – Approval of Consent Agenda Items

The following items were not held for discussion:

• Item 2B – Chair’s Poll re: Conflict of Interest;
• Item 2C – Confirmation of Board of Directors’ Public Meeting Minutes of October 24, 2019;
• Item 2D – Business Arising from Public Meeting Minutes and Action Items Update of October 24, 2019; and
• Item 2E - Contract Award: Demand Maintenance Services – Drains and Water Mains VAC 19572 (RFP 19231);
• Item 2F - Contractor Award: Demand Maintenance Services – Plumbing VAC 19573 (RFP 19267);
• Item 2G - Contractor Award: Demand Electrical Maintenance Services VAC 19257 (RFP 18361);
• Item 2H - Contractor Award: Demand Maintenance Services for Air Conditioning and Ventilation Under 5 Tons VAC 19584 (RFP 19278);
• Item 2I - Contractor Award: Demand Maintenance Services for Heating VAC 19585 (RFP 19269); and
• Item 2J - Contractor Award: Supply of Self-Evaporating Portable Air Conditioner Units.

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board approved the following consent agenda items: Items 2B, 2C, 2D, 2E, 2F, 2G, 2H, 2I and 2J.

Item 2B – Chair’s Poll Re: Conflict of Interest

The Chair requested members of the Board to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. No conflicts were declared.

Item 2C – Confirmation of Board of Directors’ Public Meeting Minutes of October 24, 2019

The Board had before it the draft public minutes for October 24, 2019.

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board confirmed the above-captioned minutes without amendments.

Item 2D – Business Arising from the Public Meeting Minutes and Action Items Update of October 24, 2019

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board received the report for information.

Item 2E – Contract Award: Demand Maintenance Services for Drains and Water Mains (RFP 19231), TCHC:2019-45

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-45) from the Vice President, Facilities Management (Acting).

The Board and Management briefly discussed the general process on performance rating system, rate structure and cost increase due to growth in volume of work.

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of the work up to $6.5M (exclusive of taxes) to Bomben Plumbing & Heating Ltd. (“Bomben”) and Firenza Plumbing and Heating Ltd. (“Firenza”) for demand maintenance services for drains and water mains. Program rates were established as part the RFP 19231 for a term of five years as follows:
   • Up to $3.9M for three years ($1.3M annually);
   • Up to $2.6M for two additional one-year terms ($1.3M annually) at TCHC management’s discretion;
   • The pricing will be fixed for the initial three years of the contract. If TCHC chooses to extend to the option years the pricing will be adjusted by multiplying the factor of the Bank of Canada’s annual core inflation rate as posted at the time of start date of each of the optional terms; and
   • Future years’ spend is estimated based on historical spends and is reflected in the potential total commitment of the contracts. No contractual spend commitment is being made to the vendors.
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.

Item 2F – Contract Award: Demand Maintenance Services for Plumbing (RFP 19267), TCHC:2019-46

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-46) from the Vice President, Facilities Management (Acting).

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of the work up to $26.5M (exclusive of taxes) to Bomben Plumbing & Heating (“Bomben”), Carmar Mechanical (“Carmar”), Firenza Plumbing & Heating (“Firenza”) and Midsteel Mechanical (“Midsteel”) for demand maintenance services for plumbing. Program rates were established as part the Request for Proposal (RFP) 19267 for a term of five years as follows:
   • Up to $15.9M for three years ($5.3M annually);
   • Up to $10.6M for two additional one-year terms ($5.3M annually) at TCHC management’s discretion;
   • The pricing will be fixed for the initial three years of the contract. If TCHC chooses to extend to the option years the pricing will be adjusted by multiplying the factor of the Bank of Canada’s annual core inflation rate as posted at the time of start date of each of the optional terms; and
   • Future years’ spend is estimated based on historical spends. No contractual spend commitment is being made to the vendors.
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.

Item 2G – Contract Award: Demand Maintenance Services for Electrical Equipment (RFP 18361), TCHC:2019-47

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-47) from the Vice President, Facilities Management (Acting).

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of work up to $10M (exclusive of taxes) to Pegasus Electric Company Ltd. (“Pegasus Electric”) and Igman Electric Ltd. (“Igman Electric”) for demand maintenance services for electrical equipment. Program rates were established as part the RFP 18361 for a term of five years as follows:
   • Up to $6M for three years ($2M annually);
   • Up to $4M for two additional one-year terms ($2M annually) at TCHC management’s discretion;
   • The pricing will be fixed for the initial three years of the contract. If TCHC chooses to extend to the option years the pricing will be adjusted by multiplying the factor of the Bank of Canada’s annual core inflation rate as posted at the time of start date of each of the optional terms; and
   • Future years’ spend is estimated based on the current year budget and is reflected in the potential total commitment of the contracts. No contractual spend commitment is being made to the vendors.
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.  

Item 2H – Contract Award: Demand Maintenance Services for Air Conditioning and Ventilation Equipment Under Five Tons (RFP 19278), TCHC:2019-48

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-48) from the Vice President, Facilities Management (Acting).

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of the work up to $22.5M (exclusive of taxes) to Firenza Plumbing & Heating Ltd. (“Firenza”), Richmond Mechanical Ltd. (“Richmond Mechanical”) and SNL Techlink for demand maintenance for air conditioning and ventilation under five tons. Program rates were established as part the RFP 19278 for a term of five years as follows:
   • Up to $13M for three years ($4.5M annually);
   • Up to $9M for two additional one-year terms ($4.5M annually) at TCHC management’s discretion;
   • The pricing will be fixed for the initial three years of the contract. If TCHC choses to extend to the option years; the pricing will be adjusted by multiplying the factor of the Bank of Canada’s annual core inflation rate as posted at the time of start date of each of the optional terms; and
   • Future years’ spend is estimated based on the current year budget and is reflected in the potential total commitment of the contracts. No contractual spend commitment is being made to the vendors.
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.

Item 2I – Contract Award: Demand Maintenance Services for Heating Equipment (RFP 19269), TCHC:2019-49

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-49) from the Vice President, Facilities Management (Acting).

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of the work up to $30M (exclusive of taxes) to Bomben Plumbing & Heating Ltd. (“Bomben”), Firenza Plumbing & Heating Ltd. (“Firenza”), Richmond Mechanical Ltd. (“Richmond Mechanical”) and SNL Techlink for demand maintenance services for heating equipment. Program rates were established as part the RFP 19269 for a term of five years as follows:
   • Up to $18M for three years ($6M annually);
   • Up to $12M for two additional one-year terms ($6M annually) at TCHC management’s discretion;
   • The pricing will be fixed for the initial three years of the contract. If TCHC chooses to extend to the option years the pricing will be adjusted by multiplying the factor of the Bank of Canada’s annual core inflation rate as posted at the time of start date of each of the optional terms; and
   • Future years’ spend is estimated based on the current year budget and is reflected in the potential total commitment of the contracts. No contractual spend commitment is being made to the vendors.
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.

Item 2J – Contract Award: Supply of Self-evaporating Portable Air Conditioner Units, TCHC:2019-51

Deputations by Catherine Wilkinson and Miguel Avila were received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-51) from the Vice President, Facilities Management (Acting).

The Board and Management briefly discussed the report. Topics discussed included:

• $265 per unit cost for air conditioning units;
• possibility of recycling relatively new air conditioning units; and
• hiring of Building Up, a social procurement agency who hires youth from community to complete the work.

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board unanimously approved the recommendations in this report:

1. Approve the award of the work to GE Appliances Canada (MC Commercial Inc.) for $3,445,000.00 (exclusive of taxes) for the supply of portable air conditioner units for multiple buildings across TCHC’s portfolio based on the outcome of Request for Quotation 19441; and
2. Authorize the appropriate staff to take the necessary actions to give effect to the above recommendation.

Item 3 – Governance, Communications, Human Resources Committee (GCHRC), Chair’s Report

The Chair provided a verbal update to the Board on the activity at GCHRC, including discussions on the following:

• Revisions to board-related policies;
• Issues on how legal counsel is obtained for various matters; and
• Exploring possible ways of engaging tenants in a more efficient manner (i.e. attend various communities to hear directly from tenants, etc.).

Item 3A – 2020 Board and Committee Meeting Schedule, TCHC:2019-33R

Deputations by Catherine Wilkinson and Cathy Birch were received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-33R) from the General Counsel & Corporate Secretary.

Mr. Meagher answered questions and accepted feedback raised by the Board.

The following was discussed:

• Objective that committees do majority of decision making;
• Tenants can voice their concerns at committee level as well;
• Possibility of evening meetings to accommodate Board members’ work schedules;
• Impact of holding meetings in communities – begin with TSC meetings in communities and evaluate success on those meetings prior to contemplating moving Board meetings.

The Board and Management discussed the report and the following were among the issues discussed:

• GCHRC charter states at least one meeting per quarter; and
• Board has met more often in previous years and there’s a dramatic reduction this year.

Motion carried

ON MOTION DULY MADE by Mr. Smith, seconded by Mr. Macrae and carried, the Board of Directors unanimously approved the recommendations in this report.

Second Motion

ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. Farah and carried, the Board of Directors approved the following proposed recommendation:

1. authorize staff to take such action is required in order to amend the 2020 Board and Committee meeting schedule to add a meeting of the Board in July of 2020 and a GCHRC meeting in September of 2020.

Item 4 – Tenant Services Committee (“TSC”), Chair’s Report

The Chair of the TSC advised the Board that Ms. Summers, Commissioner of Housing Equity and Ms. Penny, COO will speak to the arrears collection process update. Several months ago, the Board requested Management to analyze every recommendation from OCHE dating back to its inception.

Item 4A – Arrears Collection Process - Update, TCHC:2019-40

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-40) from the Commissioner of Housing Equity and Chief Operating Officer.

Ms. Summers and Ms. Penny answered questions raised by the Board. Topics discussed included the following:

• Working group moving along however, it is essential OCHE provide training for TCHC staff;
• Ensure attendance tracking and feedback on obtained value from training;
• Interrelation between bad debts and arrears; and
• CHE and COO need to be accountable for results of training and should be incorporated into each of their work plans.

Concerns were raised as to whether TCHC is evicting seniors with dementia.

Motion carried

ON MOTION DULY MADE by Ms. Jackson, seconded by Ms. Farah and carried, the Board received the report for information.

Item 4B – OCHE 2020 Work Plan, TCHC:2019-41

Deputation by Catherine Wilkinson was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-41) from the Commissioner of Housing Equity.

Ms. Summers answered questions raised by the Board. Topics discussed included the following:

• OCHE and COO have interlocking objectives;
• Number of agreements need to be redone due to the fact that previous agreements are too aggressive and not realistic to tenants.

The Board voiced concern on targets being too unrealistic and the need for them to be amended. Furthermore, usefulness of measuring where you currently stand to where you want to go to ensure reasonable objectives are set.

Lastly, the Board reiterated the importance of collaboration between OCHE and TCHC. CHE needs to encourage participation of TCHC.

Motion carried

ON MOTION DULY MADE by Ms. Jackson, seconded by Ms. Imrie and carried, the Board of Directors unanimously approved the recommendations in this report.

Item 4C – Update on the CCTV Camera System, Deployment Model and Engagement Process, TCHC:2019-42

Deputation by Miguel Avila was received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-42) from the Director, Smart Buildings and Energy Management.

A brief discussion ensued on the importance of tenant engagement.

Motion carried

ON MOTION DULY MADE by Ms. Jackson, seconded by Mr. Smith and carried, the Board received the report for information.

Item 5 – Building Investment, Finance and Audit Committee (“BIFAC”), Chair’s Report

The Chair of BIFAC provided a verbal update to the Board on the activity at BIFAC, including discussions on the following:

• Highlights on 2020 budget and the completion of the budgetary review;
• Several meetings held on the budget process with fulsome discussions; and
• Appreciation of all TCHC staff for their dedication in the finalization of the budget.

Item 5A – 2020 Capital and Operating Budget, TCHC:2019-43

Deputations by Catherine Wilkinson and Cathy Birch were received with respect to this item.

The Board had before it the above-captioned report (TCHC:2019-43) from the Chief Financial Officer and Treasurer.

Mr. Marshman presented a PowerPoint and some highlights included the following:

• Brief Summary on what TCHC does, who TCHC serves and TCHC’s accountability to its tenants;
• 2020 Budget – Key Deliverables;
• 2020 Budget at a Glance:
  • Operating Budget - $629.7M (2019 $601.2M);
  • Building Repair Capital - $350.0M (2019 $313.1M);
  • Development Capital - $130.5M (2019 $109.5M); and
• 2020 Budget – Permanent City Funding Model.

Ms. Lee presented the following:

2020 Operating Budget

• 2020 Budget Permanent City Funding Model;
• Service Improvement Areas (Building Operations, Tenant Services, Community Safety and Supports); • Key Efficiencies Identified for 2020 (total $11.8M in savings reinvested into improved services);
• 2020 Budget
  • Enhancements;
  • Non-Discretionary Cost Drivers and Summary of Cost Drivers; and
• • 2020 Operating Budget Submissions and Performance Indicators.

Ms. Penny presented the following:

2020 Building Renewal Capital Budget

• Key Renewal Objectives and Priority Action; and
• 10 Year Building Renewal Capital Budget/Forecasted FCI and Multi-Year Building Renewal Capital Commitment.

Mr. Tong presented the following:

2020 Development Capital Budget

• Key Renewal Objectives and Priority Action; and
• 2020 Capital Budget Breakdown (rental buildings, market buildings, Development department costs, etc.).

Ms. Lee answered questions raised by the Board. Topics discussed included the following:

• Investment in fire safety and whether the investment gets TCHC to a point satisfactory to the Toronto Fire Services;
• Possibility that false fire alarm savings can be re-invested into those same buildings the savings come from and tenants can decide how those funds are allocated; and
• Reduction in contingency line is a result in significant spends and preventative work done, in turn bringing the contingency amount down.

The Board requested Management to report back on comparison of FCIs, per unit cost, rent per unit, income per unit to other housing providers (Ottawa/Hamilton) by Q1 2020.

Suggestions were made for Management to:

• incorporate an actuals column;
• indicate TCHC’s spend at year end;
• how much was spent in these envelopes (which is indicative of how much was completed);
• how well TCHC is at getting money out the door;
• benchmark comparables; and
• staffing headcount separated by department in order to better understand augmenting staffing, reasons, etc.

Motion carried

ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. Imrie and carried, the Board unanimously approved the recommendations in this report:

1. Approve the 2020-2023 Building Renewal Capital Budget and 2020 Development Capital Budget as outlined in this report;
2. Approve the 2020 Operating Budget as outlined in this report; and
3. Authorize the appropriate staff to take the necessary action(s) to give effect to the above recommendations.

Item 5B – Lawrence Heights: Transfer of Northeast District Development Blocks to Partnership, TCHC:2019-44

The Board had before it the above-captioned report (TCHC:2019-44) from the Chief Development Officer.

Mr. Tong answered questions raised by the Board. A brief discussion ensued on the deal structure and contractual obligations.

Motion carried

ON MOTION DULY MADE by Ms. Jackson, seconded by Ms. Imrie and carried, the Board unanimously approved the recommendations in this report:

1. Authorize the transfers of the lands located in Blocks 4, 5, 7, 10, 11, 13 and 15, outlined in red on the draft Plan of Subdivision dated July 4, 2019 (Attachment 1), as may be amended, and prepared by WSP Geomatics Ontario Ltd. (the “Subdivision Plan”), from Toronto Community Housing (“TCHC”) to Heights Development Inc. or its affiliated title nominee for the market condominium;
2. Authorize the encumbrance of Toronto Community Housing lands in the Lawrence Heights Northeast District with reciprocal agreements in connection with the shared facilities in the development; and
3. Authorize the Chief Development Officer (or designate) to take such further actions to execute any and all agreements and documents as may be necessary to give effect to the above recommendations.

Termination

The public meeting terminated at 12:32 p.m.