Governance, Communications and Human Resources Committee (GCHRC) Meeting - February 1, 2019

Agenda

10:30 - Chair’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: Chair

10:35 - Consent agenda

a. Approval of Public Meeting Agenda

Action: GCHRC Approval

Pre-read: Agenda

Presenter: Chair

b. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

c. Confirmation of the Public Meeting Minutes of November 22, 2018

Action: GCHRC Approval

Pre-read: Minutes

Presenter: Chair

d. Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

10:40 - Revisions to Policies: Code of Ethics and Conduct - Board of Directors 

Action: GCHRC and Board Approval

Pre-read: GCHRC:2019-01

Presenter: General Counsel and Corporate Secretary

10:50 - Review of Board and Committee Charters

Action: GCHRC and Board Approval

Pre-read: GCHRC:2019-02

Presenter: General Counsel and Corporate Secretary

11:05 - Strategic Planning and Stakeholder Relations Policy Review Schedule

Action: Information

Pre-read: GCHRC:2019-03

Presenter: Acting Director, Strategic Planning & Stakeholder Relations

TERMINATION

Minutes

The Governance, Communications and Human Resources Committee (“GCHRC”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on February 1, 2019, in the Main Floor Conference Room, 931 Yonge Street, Toronto, commencing at 10:35 a.m.

Committee Directors in Attendance:

Wendy Kelley, Chair
Debbie Douglas (by teleconference)
Ubah Farah (by teleconference)
Brian Smith (by teleconference)

Management Present:  

Ismail Ibrahim, General Counsel and Corporate Secretary
Sheila Penny, Acting President and Chief Executive Officer
Yi-Mei Ting, Legal Counsel and Assistant Corporate Secretary (Acting)
Lindsay Viets, Acting Director, Strategic Planning & Stakeholder Relations

A quorum being present, the Chair called the meeting to order and Ms. Sonia Fung served as recording secretary.

ITEM 1 CHAIR’S REMARKS

The Chair did not make any remarks.

ITEM 2A APPROVAL OF PUBLIC MEETING AGENDA 
It was agreed that the following item be deferred to the next GCHRC meeting:

Item 3 – Revisions to Policies: Code of Ethics and Conduct – Board of Directors.

Motion carried ON MOTION DULY MADE by Ms. Douglas, seconded by Mr. Smith and carried, GCHRC approved the public meeting agenda.

ITEM 2B DECLARATION OF CONFLICT OF INTEREST

The Chair requested members of GCHRC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. None were declared.

ITEM 2C RECIEPT OF PUBLIC MEETING MINUTES OF NOVMBER 22, 2018

Motion carried ON MOTION DULY MADE by Ms. Douglas, seconded by Mr. Smith and carried, GCHRC received the above-captioned minutes.

ITEM 2D BUSINESS ARISING FROM THE PUBLIC MEETING MINUTES AND ACTION ITEMS UPDATE 

Motion carried ON MOTION DULY MADE by Ms. Douglas, seconded by Mr. Smith and carried, GCHRC received the report for information.
 

ITEM 3 REVISIONS TO POLICIES: CODE OF ETHICS AND CONDUCT – BOARD OF DIRECTORS GCHRC:2019-01

It was agreed that this item be deferred to the next GCHRC meeting.

ITEM 4 REVIEW OF BOARD AND COMMITTEE CHARTERS GCHRC:2019-02

GCHRC had before it the above-captioned report (GCHRC:2019-02). 

Motion carried ON MOTION DULY MADE by Mr. Smith, seconded by Ms. Farah and carried, GCHRC resolved to approve and forward the following amended committee charters to the respective committees for approval and then to the Board of Directors for approval:

1. Governance, Communications and Human Resources Committee Charter (Attachment 1);
2. Tenant Services Committee Charter (Attachment 2);
3. Building Investment, Finance and Audit Committee Charter (Attachment 3); 
4. Investment Advisory Committee Charter (Attachment 4);
5. Procurement Award Committee Charter (Attachment 5);
6. Board Charter (Attachment 6); 
7. Board Chair Mandate (Attachment 7); and
8. Vice Chair Mandate (Attachment 8).

ITEM 5 STRATEGIC PLANNING AND STAKEHOLDER RELATIONS POLICY REVIEW SCHEDULE GCHRC:2019-03

Ms.Viets presented report and answered questions.

Highlights of the discussion were as follows:

• It was noted that this annual report provides GCHRC with an outline of the policies that will be coming to various committee and to the Board for the year. It is not a list of all the policies that are reviewed but only includes that policies that require Board approval.
• Policies are generally reviewed every three years.

Motion carried ON MOTION DULY MADE by Ms. Kelley, seconded by Ms. Douglas and carried, GCHRC resolved to approve the recommendation of this report to receive this report for information.

TERMINATION
GCHRC resolved to terminate the public meeting at 10:41 a.m. 

        
Secretary Chair, Governance, Communications, and Human Resources Committee