Governance, Communications and Human Resources Committee (GCHRC) Meeting - October 4, 2019

Agenda

9:30 a.m.

Description: Chair’s Remarks
Action: Information
Pre-Read: Verbal (5 minutes)
Presenter: Chair
 

9:35 a.m.

Consent Agenda (5 minutes)

Description: Approval of Public Meeting Agenda
Action: Declaration
Pre-Read: Agenda
Presenter: Chair

Description: Chair’s Poll re: Conflict of Interest
Action: GCHRC Approval
Pre-Read: Agenda and Conflict of Interest Policy
Presenter: Chair

Description: Confirmation of Public Meeting Minutes of April 15, 2019 
Action: GCHRC Approval
Pre-Read: Minutes 
Presenter: Chair

Description: Business Arising from the Public Meeting Minutes and Action Items Update
Action: Information
Pre-Read: Action Item List
Presenter: Chair

9:40 a.m.    

Description: 2020 Board and Committee Meeting Schedule
Action: GCHRC and Board Approval
Pre-Read: GCHRC:2019-18 (5 minutes) 
Presenter: General Counsel and Corporate Secretary

9:45 a.m.    

Description: Deputation Policy for Stakeholders
Action: Discussion
Pre-Read: GCHRC:2019-19 (30 minutes)
Presenter: General Counsel and Corporate Secretary

TERMINATION

Minutes

The Governance, Communications and Human Resources Committee (“GCHRC”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on October 4, 2019, in the Main Floor Conference Room, 931 Yonge Street, Toronto, and via teleconference commencing at 9:40 a.m.

Committee Director in Attendance:

Brian Smith, Chair
John Campbell
Debbie Douglas(via teleconference)
Ubah Farah (via teleconference)
Councillor Paula Fletcher  

Management Present:  

Kevin Marshman, President and Chief Executive Officer 
Darragh Meagher, Interim General Counsel and Corporate Secretary
Ceilidh Wilson, Assistant Corporate Secretary (Acting)
Joan White, General Manager, Seniors Housing Unit

A quorum being present, the Chair called the meeting to order and Ms. Fung served as recording secretary.

ITEM 1 CHAIR’S REMARKS

The Chair did not provide any remarks.

ITEM 2A  APPROVAL OF PUBLIC MEETING AGENDA 

Motion carried ON MOTION DULY MADE by Mr. Campbell, seconded by Councillor Fletcher and carried, GCHRC approved the public meeting agenda.

ITEM 2B DECLARATION OF CONFLICT OF INTEREST

The Chair requested members of GCHRC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. None were declared.

ITEM 2C RECEIPT OF PUBLIC MEETING MINUTES OF APRIL 15, 2019

Motion carried  ON MOTION DULY MADE by Mr. Campbell, seconded by Councillor Fletcher and carried, GCHRC received the above-captioned minutes.

ITEM 2D BUSINESS ARISING FROM THE PUBLIC MEETING MINUTES AND ACTION ITEMS UPDATE 

Management is to provide GCHRC with information on the external counsel roster and expiry date.

Motion carried ON MOTION DULY MADE by Councillor Fletcher, seconded by Mr. Campbell and carried, GCHRC received the report for information.

ITEM 3 2020 BOARD AND COMMITTEE MEETING SCHEDULE  GCHRC:2019-18

GCHRC had before it the above-captioned report (GCHRC:2019-18). 

Mr. Meagher presented the report along with a proposed 2020 Board and Committee meeting schedule. 

Discussion ensued on the suitable number of Board and Committees meetings to be held in 2020. Management will review the schedule with the Board and Committee Chairs at a later meeting.

It was agreed that the 2020 Board and Committee meeting scheduled be accepted with amendments, as appropriate.

Motion carried ON MOTION DULY MADE by Ms. Douglas, seconded by Ms. Farah and carried, GCHRC resolved to approve and recommend to the Board for approval the 2020 Board and Committee meeting schedules with amendments, as appropriate.

ITEM 4 DEPUTATION POLICY FOR STAKEHOLDERS GCHRC:2019-19

GCHRC had before it the above-captioned report (GCHRC:2019-19). 

Mr. Meagher presented the report, answered questions an accepted feedback raised by members of GCHRC. 

Highlights of discussion:

• It is important to hold effective meetings as well as have input from tenants and the broader community.
• Management sought input from Board members for amendments to the policy and engage in roundtable discussion with deputants to identify possible amendments.
• It was suggested that management consider the possibility of changing the meeting venue to the City Hall which has a better audio visual system in the meeting rooms.

Motion carried ON MOTION DULY MADE by Councillor Fletcher, seconded by Mr. Campbell and carried, GCHRC received the report for information and direct TCHC staff to:

1. seek input from Members of the Board as to potential amendments to the Policy; 
2. engage in a ‘round table’ discussion with stakeholders, including but not limited to users of the deputation process; and
3. report back to the Board on the results of that consultation process.

TERMINATION
GCHRC resolved to terminate the public meeting at 10:15 a.m.