Governance, Communications and Human Resources Committee (GCHRC) Meeting - November 21, 2019

Agenda

10:10 - Chair’s Remarks

Action: Information

Pre-read: Verbal Report

Presenter: Chair

10:15 - Consent agenda

a. Approval of Public Meeting Agenda

Action: GCHRC Approval

Pre-read: Agenda

Presenter: Chair

b. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read: Agenda and Conflict of Interest Policy

Presenter: Chair

c. Confirmation of the Public Meeting Minutes of October 4, 2019

Action: GCHRC Approval

Pre-read: Minutes

Presenter: Chair

d. Business Arising from the Public Meeting Minutes and Action Items Update

Action: Information

Pre-read: Action Item List

Presenter: Chair

10:20 - Revisions to Board Related Policies – Code of Ethics and Conduct - Board of Directors

Action: Discussion

Pre-read: GCHRC:2019-23

Presenter: General Counsel and Corporate Secretary

TERMINATION

Minutes

The Governance, Communications and Human Resources Committee (“GCHRC”) of Toronto Community Housing Corporation (“TCHC”) held a public meeting on November 21, 2019, in the Main Floor Conference Room, 931 Yonge Street, Toronto, and via teleconference commencing at 9:40 a.m.

Committee Director in Attendance:

Brian Smith, Chair
John Campbell
Debbie Douglas(via teleconference)
Councillor Paula Fletcher     

Committee Directors Absent:

Ubah Farah 

Management Present:    

Kevin Marshman, President and Chief Executive Officer 
Darragh Meagher, General Counsel and Corporate Secretary
Ceilidh Wilson, Assistant Corporate Secretary (Acting)

A quorum being present, the Chair called the meeting to order and Ms. Fung served as recording secretary.

ITEM 1 CHAIR’S REMARKS

The Chair did not provide any remarks.
.

ITEM 2A APPROVAL OF PUBLIC MEETING AGENDA 

Motion carried ON MOTION DULY MADE by Mr. Campbell, seconded by Councillor Fletcher and carried, GCHRC approved the public meeting agenda.

ITEM 2B DECLARATION OF CONFLICT OF INTEREST

The Chair requested members of GCHRC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. None were declared.

ITEM 2C RECEIPT OF PUBLIC MEETING MINUTES OF OCTOBER 4, 2019

Motion carried ON MOTION DULY MADE by Mr. Campbell, seconded by Councillor Fletcher and carried, GCHRC received the above-captioned minutes.

ITEM 2D BUSINESS ARISING FROM THE PUBLIC MEETING MINUTES AND ACTION ITEMS UPDATE 

Motion carried ON MOTION DULY MADE by Councillor Fletcher, seconded by Mr. Campbell and carried, GCHRC received the report for information.

ITEM 3 REVISIONS TO BOARD RELATED POLICIES – CODE OF CONDUCT – BAORD OF DIRECTORS  GCHRC:2019-23

GCHRC had before it the above-captioned report which was circulated prior to the meeting. Mr. Meagher was available to answer questions from GCHRC members.

Highlights of discussion:

• The above mentioned policy was approved on April 15, 2019, and was brought back for the GCHRC’s attention. 
• It was suggested that management, on an annual basis, go through the list of policies and bring the key policies to GCHRC’s attention.
• Question was raised about the origin of the reference in the policy about “councilors cannot use TCHC to do anything with a view to achieving political gains in their role as councilor.” Management will provide that information at a future meeting.

Motion carried ON MOTION DULY MADE by Ms. Douglas, seconded by Mr. Campbell and carried, GCHRC resolved to receive the report for information.

TERMINATION
GCHRC resolved to terminate the public meeting at 10:28 a.m. 

        
Secretary Chair, Governance, Communications, and Human Resources Committee